View Vacancy - Pool Executive Assistant A1 (01/22 MPT)

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Foreign, Commonwealth and Development Office (Policy & Political roles)
Political

Main purpose of job:

This role sits within the BHC Maputo executive office, and is key to ensuring the mission runs successfully. This role is one of two pool Executive Assistants, who are responsible for providing executive support to the High Commissioner (HC), Deputy High Commissioner (DHM) and Senior Leadership Team as required, including assisting with transport bookings, diary management and scheduling meetings.   The role includes acting as Secretariat for several cross-mission governance committees and boards, ensuring invites, agendas and minutes are circulated in good time.

This is a challenging role in a busy diplomatic mission, and will suit someone with excellent organisational and prioritisation skills, good judgement and ability to use their initiative to anticipate and respond to challenges, and a proven track record of providing executive support in a similar fast-paced environment.


Roles and responsibilities:

The jobholder will be part of the EA pool for the mission, and will be expected to work closely with the other pool EA(s) to provide executive support to the High Commissioner and Deputy High Commissioner/Head of Political Team. This will include scheduling meetings; transport and diary management; liaising with Residence staff on events etc, and looking ahead to troubleshoot and manage clashes.

In addition, the jobholder will support the smooth running of cross-mission governance structures. This will include ensuring that key cross mission Boards and Committees, including the Country Board, are scheduled well in advance, agendas and papers are circulated in advance etc. This will include acting as Secretariat to the Crisis Committee, chaired by the DHC, including taking minutes, ensuring that key actions are followed up on in between meetings, and leading on the annual update of the Post Crisis Management Plan (CMP), managing HC stakeholder engagements records, ensuring internal procedures are followed for briefing and meeting requests.

In addition, the jobholder will provide some administrative support to the wider ream by supporting the DHC in her capacity as Head of the Political, Governance and Comms team; drafting and issuing NVs and letters to support HC and DHC activity; following up on HC and DHC meeting requests; supporting on the logistics for VIP visits; and other ad hoc tasks as required, coordinating closely with the other pool PA.

  • IT skills, particularly Office and Outlook
  • At least 5 years experience in a similar Executive Assistant role
  • Inbox management and organisational skills
  • Good interpersonal skills
  • Fluent in both Portuguese and English
  • Experience of working in a diplomatic mission or similar environment
18 March 2022
Administrative Assistant (AA)
Fixed Term
35 hours
12 months
Africa
Mozambique
Maputo
British High Commission
1
USD 1,197.28
monthly
1 April 2022
31 March 2023

Learning and development opportunities (and any specific training courses to be completed):

The successful candidate will have access to a range of formal and informal learning opportunities, including through the International Academy and regional Africa L&D hub. The jobholder will have the opportunity to complete relevant e-learnings, participate in policy forums, as well as the opportunity to job shadow around the region. Once the jobholder starts, they will be encouraged to complete a Personal Development Plan in consultation with their Line Manager.


Working patterns:

Monday – Thursday 8:00 – 4:30, Friday 8:00 – 1:00

Due to the demands of the job, this would not be suitable for part time working or full time remote working. Some working from home will be possible, to be discussed and agreed with the line manager.


  • Please complete the application form in full. Failure to do so may result in a determination that you do not meet the requirements for the position.
  • Employees recruited locally by the British High Commission in Maputo are subject to the Terms and Conditions of Service according to local employment law in Mozambique.
  • All applicants must be legally able to work in Mozambique with the correct visa/status or work permit.
  • Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.    
  • Reference and security clearances checks will be conducted.
  • Any questions you may have about this position will be answered during the interview, should you be invited.
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework
  • Successful candidates not resident in Mozambique will be personally liable for costs and arrangements to relocate.
  • Check your application before you submit your application, as you will not be able to make any changes once submitted.
  • The British High Commission will never ask you to pay a fee or money to apply for a position.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.