View Vacancy - Chevening Programme Officer

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Foreign, Commonwealth and Development Office (Policy & Political roles)
Communications, Press and Media

Main purpose of job:


To manage all aspects of the Chevening Scholarship programme delivered by the British Embassy in Buenos Aires.


 

Chevening is the UK Foreign & Commonwealth Office (FCO)’s flagship global scholarship programme. Celebrating its 35th anniversary in 2018/19, Chevening identifies future leaders and key influencers across 160 countries and territories, providing them with an opportunity to study a postgraduate degree in the UK. Chevening has a 50,000 strong global alumni network. Chevening is overseen and managed by The Scholarships Unit (TSU) within London’s Foreign & Commonwealth Office. The administration of the programme is carried out on behalf of the FCO by the Chevening Secretariat, which is hosted within the Association of Commonwealth universities.



Roles and responsibilities / what will the jobholder be expected to achieve?

 

The job holder’s main duties will involve:

 

Scholar Recruitment

  • Managing the Chevening application process, including downloading applications, assisting with shortlisting, arranging interviews, updating the Chevening online application system with short-lists and interview results and organising pre-departure briefings.
  • Liaising with the relevant Programme Officer International at the Chevening Secretariat to coordinate the application and selection process.
  • Sitting on interview panels.

 

Programme Outreach and Marketing

  • Generating written and visual content for social media, press and radio.
  • Identifying other ways to promote Chevening, such as attending university fairs and other outreach events.
  • Monitoring the Chevening marketing budget, keeping records of promotional material, contacting suppliers for quotations and following up that new orders are produced according to the Chevening branding guidelines.
  • Requesting and making use of marketing materials from the Secretariat.
  • Sharing information about the scholarships to all colleagues in the Embassy to foster embassy-wide promotion of the scholarships.

 

Programme Administration

  • Adhering to deadlines and requests set by The Scholarships Unit (TSU) and the Chevening Secretariat, such as submitting annual programme, marketing and alumni plans, and country briefings for the Reading Committee.
  • Carrying out administration of the programme in line with Chevening policy as set by TSU.
  • Responding to enquiries regarding the scheme and acting as point of contact with the embassy team on Chevening-related marketing activities, application process and alumni events.
  • Responding to requests for information or insight from TSU or the Secretariat.
  • Maintaining positive relationships with applicants and award recipients before, during and after their award.

 

Alumni Engagement

  • Updating and maintaining the database of Chevening alumni. Promoting and actively using Chevening Connect to engage with alumni.
  • Working with colleagues to further develop an effective Chevening alumni network, organising alumni events from concept to delivery, including an annual welcome-home event for scholars.
  • Successfully bidding for alumni engagement funding opportunities and managing budgets associated with these.
  • Keeping TSU and the Secretariat regularly up to date with alumni engagement work in country.

 

Partnerships

  • Develop local partnerships and account-manage existing partnerships including outreach, engagement and data management.
  • Engage the wider embassy to get their input and support to develop partnerships.
  • Ensure any existing partnerships are managed effectively, working with the Secretariat to ensure timely payments from partners.

 

Finance

  • Ensure all financial issues are dealt with effectively and in line with policy, including ensuring costs are charged to the correct budget and meeting policy guidelines.

 

Regional

  • Seek opportunities to work with other Chevening officers in the region, particularly in Asunción and Montevideo, and support these Posts if required on Chevening-related activities.

 

The job holder may also be expected to take on other ad hoc tasks to support the Political and Programmes Team, as required



Resources managed (staff and expenditure):



While the allocation of Chevening scholarships allocated to Argentina varies year to year, the Embassy usually expects to manage between 20 and 30 full scholarships annually. The job holder can expect to administer, along with colleagues in the Communications department, up to 1,500 GBP for advertising and a further 700 GBP for other Chevening-related activities. The Embassy can also bid for additional resources from the Chevening secretariat to support alumni engagement activities.



Essential on arrival:


-  Bachelors degree required.


-  Excellent written English and verbal communication skills.


-  strong interpersonal, communication and presentation skills.


-  strong customer focus and team working skills.


-  strong IT skills, including Microsoft Office (Word, Excel and PowerPoint) and web-based applications.


-  strong stakeholder engagement skills.


-  interest in UK/Argentine relations.



Language requirements:

Language: English and Spanish 

Level of language required: Fluent


26 July 2019
Executive Officer (EO)
Full-time
35
Latin America and Spanish speaking Caribbean
Argentina
Buenos Aires
British Embassy
1
monthly
26 August 2019

Working patterns: 35 hours per week, Monday – Thursday 9:00 – 17:30, Friday 9:00 – 14:00.


If the job is suitable for flexible working patterns, please provide details: This role is suitable for some flexible working patterns, such as working from home one or two days a week. There will, however, be events or meetings that the job holder will be expected to attend so this role is not suitable for someone wishing to work fully remotely. The job holder will also need to be able to, on occasion, work outside ordinary working hours (eg. welcome home receptions for returning scholars).


This role will sit in the Embassy’s Political and Programmes Team, where the job holder will be supported by experienced colleagues familiar with programme management and the Chevening processes. This is a high performing team, which demonstrates a strong collaborative ethos and supports opportunities for learning and development.



The job holder will be line managed within the Embassy but will need to seek feedback from both the Chevening Secretariat and TSU for their performance management.




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This opportunity is closed to applications.