View Vacancy - Executive Assistant to the Director Department of Business and Trade France (FRA23.564)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
Department for Business and Trade (DBT)

The British Embassy in Paris is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking for an Executive Assistant to the DBT France Director (Department for Business and Trade), who also acts as Deputy Trade Commissioner for Europe.

The jobholder will sit at the heart of the DBT France team, providing executive support to the Director and working closely with the DBT France Senior Leadership Team to support various important projects. They will need to put themselves into the shoes of the Director to support and fulfil the team’s overarching objectives: first, to prepare the UK economy for the future and second, making the UK a brand of choice in France.

It is a rewarding role, which will give the job holder an overview of the whole team’s work, insights into into the functioning of an Embassy and UK Government, as well as access to opportunities for further professional development. Previous jobholders have gone on to achieve promotions within the team and externally.

Roles and Responsibilities

Executive Support

  • Provide executive support to the France Director, including through diary management and inbox management. They will work flexibly, providing briefings in advance of meetings, minuting meetings, and communicating with external stakeholders on the France Director’s behalf. Occasionally, also provide support to DBT France’s Chief Operating Officer. The working environment will be welcoming, varied and dynamic.

Project Work

  • Alongside their executive support responsibilities, support DBT France’s Senior Leadership Team on some of their most important projects, including: the development of a strategic relationship management plan to enable the team to effectively manage key relationships with senior business leaders; collaboration with the Embassy’s Residence’s team on event delivery for our business contacts, senior officials and ministers; and the organisation of team events, in line with DBT France’s People Plan that seeks to make our team an even better place to work.

Leadership on important initiatives

  • Leadership on important initiatives linked to the DBT France People Plan, including preparation for Strategy Days, Learning & Development and teambuilding sessions.

The broad-ranging responsibilities therefore offer the jobholder insights into much of the DBT France team’s and the wider Embassy’s fascinating work, and give them the opportunity to help shape and maintain our positive culture.

  • Proficient English and French language skills in writing and speaking (C1 level*) (assessed at interview) with excellent communication skills 
  • Ability to deliver high quality work at pace
  • Ability to manage time effectively and balance competing demands/priorities
  • A self-starter with the positivity and ability to work both independently and as part of a team
  • Capacity to operate flexibly as new requirements emerge and take initiative where possible
  • Ability to communicate clearly, effectively and with discretion to a team or individual
  • Experience working with Microsoft Office or other equivalent professional IT/work suites
  • Experience of working in a support role or in an organisational capacity
  • Experience of working in a political or business context
  • Experience of working in an international environment
Seeing the Big Picture, Managing a Quality Service, Delivering at Pace, Communicating and Influencing
5 November 2023
Administrative Officer (AO)
Full-time, Fixed term, with possibility of renewal
35
Europe, Eastern Europe & Central Asia
France
Paris
British Embassy
1
EUR
€3681 gross
15 December 2023

This is a full-time (35h/Week) fixed term, with possibility of extension or a permanent contract offered at end of 12 months

All appointments are subject to professional background check satisfactory security clearance. The successful applicant will be required to provide a copy of his/her passport or national identity card for all nationalities held, an up-to-date criminal record (casier judiciaire) for recent countries of residence (which can be obtained online at casier-judiciaire.justice.gouv.fr), two written proofs of address (utility invoices and/or bank statements) and two references.

Staff recruited locally by the British Embassy in France are subject to Terms and Conditions of Service according to local French employment law and FCDO guidance for Local Staff. The posts we offer are not an entry point into the UK’s Diplomatic Service.

Your application will only be considered if you follow the guidance below:

  • Your application must be sent in English only.
  • Your application must clearly indicate all nationalities you hold.

Visa/work permit requirements: Candidates must currently hold the independent right to live and work in France and be prepared to ensure that right remains throughout the scope of the contract.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

*Please refer to the “Common European Framework of Reference for Languages”.  For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.