View Vacancy - Executive Assistant to Deputy High Commissioner and Development Director, BHC - Dhaka
Main purpose of job:
This is a new and exciting position working at the heart of the British high Commission. The overall purpose of the job is to work as part of an effective Private Office team to support the Deputy High Commissioner/ Development Director to deliver the UK’s objectives in Bangladesh. You will provide support and advice as well as administrative and diary management. This is a rewarding and interesting job that will require fast paced delivery, creativity, and excellent networking skills.
Roles and responsibilities:
• Role model the British High Commission’s values, particular around respect, inclusion and diversity;
• Work as part of a seamless Private Office team, supporting the DHC/DD and the High Commissioner, as required. You will be flexible and adaptable and spot and solve problems before they arise.
• Organise and prepare for external events and key meetings to ensure the DHC/DD can amplify UK priorities. You will work closely with the High Commissioner’s Press and Communications Unit to maximise the DHC/DD’s public diplomacy opportunities.
• Planning ahead and attending to logistics, commission briefings, speaking notes and background material.
• Taking responsibility for all logistical arrangements regarding travel, accommodation, and transport arrangement for both domestic and international travel and managing the DHC/DD travel.
• Arranging official entertainment, including managing, and sending invitation cards, guest lists and entertain claims.
• Maintain up to date contact lists of key stakeholders and be the point of contact to a range of stakeholders and interlocuters within the British High Commission, externally and with senior stakeholders in the Government of Bangladesh and the UK
• Providing cover for the Executive Assistant to the High Commissioner.
• Attending key meetings and noting minutes and writing them up subsequently. This will require you to gain an overview of the breadth of the High Commission’s work, from development to foreign policy and consular and corporate work.
• You will also support work on the High Commissioner’s crisis response planning.
Essential on arrival:
EA Experience, working to a senior officer.
Excellent IT skills and an eye for detail.
The successful candidate will be someone who:
• Can combine friendliness, approachability and empathy with resilience and discretion.
• Is a good communicator, with excellent drafting and oral presentation skills.
• Able to work independently, and flexibly with excellent organisational skills, able to manage competing demands effectively.
• Has strong interpersonal skills and strong sense of maintaining complete confidentiality at all times.
• Is good at problem solving, able to spot emerging issues and take appropriate proactive measures.
Language requirements:
English and Bangla
Level of language required: Fluent in oral and written English
Desirable: Experience or knowledge of working inside an international organisation, national government, or Diplomatic mission.
Learning and development opportunities :
The BHC values its staff and has an extensive programme of learning and development opportunities designed to ensure that everyone in the mission, no matter what their position or background, is supported to deliver to the very best of their potential.
The British High Commission (BHC) in Dhaka is a supportive, diverse, and motivated Mission that constantly strives to create an environment which embraces diversity, encourages flexibility, and supports wellbeing. We have high scores on staff engagement and the working environment. Staff also have access to learning and development opportunities as well as taking on new and varied responsibilities
Note : All applicants are required to mandatorily fill the complete online application form including the employment and educational details and the behavioural questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.’’
BHC candidates, the Local BHC Terms & Conditions will apply.
For other than BHC candidates, Basic Salary will be BDT 122,745/- Monthy Salary
To ensure a successful application it is important that you explain how you demonstrate these behaviours, including through your experience. You are strongly advised to read the Success Profiles Civil Service Behaviours Framework, which provides detailed guidance on how the behaviours are defined and the standards expected for this position.
Applicants are encouraged to use the STAR (Situation, Task, Action, Result) format to prepare specific examples of when they have demonstrated these behaviours in their application. Using the STAR format to provide evidence of your skills and experience in your application and at interview helps to give a structure. You briefly describe the situation in which you showed the behaviour, and then explain your task in addressing the situation, what action you took and the result of this.
For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender, and nationality.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
To Apply:
Please note applications without (a) and (b) will not be considered.
A. Complete the Online Application Form
B. Complete the Motivation and Competency Segment in the Online Application Form
Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) and also inform their current line managers, else the applications will not be considered.
We will accept only online applications by 12th April 2023 -23:55 hours BST).
Please note that all the applicants will be required to strictly adhere to the security guidelines for British High Commission.
Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
The appointment will be subject to Police Verification and other checks including references, medical, educational and professional.
Working patterns: Sunday to Thursday 36 hours per week
This opportunity is closed to applications.
