View Vacancy - Personal Assistant and Translator

The Defence Section in British Embassy Rabat is seeking a hard working team player to take up the position of Personal Assistant and Translator grade A2 (L) to start as soon as possible.

Main purpose of the job:

To provide administrative support to the Defence Attaché/Assistant to the Defence Attaché in a busy and fast moving section.

The successful candidate will require excellent administration and IT skills and be able to prioritise and cope well under pressure. There will be a range of tasks and issues to be dealt with on any given day and from time to time, the job can become busy with quickly evolving circumstances and priorities. It requires an organised, motivated and security-aware individual who can communicate clearly and effectively with the Defence Attaché, Assistant to the Defence Attaché, colleagues within the Embassy and external visitors.

The successful candidate will be responsible for the day to day administration of the department which includes internal and external correspondence.  

This position is a great opportunity to join our vibrant team and contributing to the partnership between the UK and Morocco. This job will appeal to a self-motivated person who can work on their own initiative and who has great attention to detail. Ideally, the individual suited to this post would have worked in an office environment and have previous experience in administrative duties. The individual will need to be flexible, confident, proactive and be able to work with other government departments.

Main duties and responsibilities:

Key work-streams will include:

• Translating and preparing letters and correspondence from English into French and French into English, and occasionally from Arabic into English or French
• Assisting with the preparation of official visits and events
• Providing assistance with translations during meetings and visits
• Making hotel reservations and transport arrangements
• Updating the Defence Section diaries and maintaining a list of contacts for the Defence Section.
• Handling routine telephone, email, fax messages and general office duties.

The above list is not exhaustive and the jobholder will be required to be flexible and take on other ad hoc tasks as required. The job description may be reviewed to meet changes in business needs.

Key Competences:

• Delivering at Pace: Effectiveness in this area means focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes.
• Changing and Improving: People who are effective in this area are responsive, innovative and seek out opportunities to create effective change. It’s about being open to change, suggesting ideas for improvements to the way things are done, and working in ‘smarter’, more focused ways.
• Leading and Communicating: Effectiveness in this area is about leading from the front and communicating with clarity, conviction and enthusiasm. It’s about supporting principles of fairness of opportunity for all and a dedication to a diverse range of citizens.
• Making Effective Decisions: Effectiveness in this area is about being objective; using sound judgment, evidence and knowledge to provide accurate, expert and professional advice.

• Fluency in English, French both oral and written.
• Excellent administration and IT skills with a good working knowledge of excel and word.
• Ability to communicate clearly, have a “can do attitude”, to be productive and deliver results.
• Ability to work independently and to take the initiative as well as being able to work well with others.