View Vacancy - Corporate Services Assistant (04/21 LUA)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support

Main purpose of job:

As a member of the British Embassy’s Corporate Services team, provide administrative support, manage the British Embassy’s reception, handle correspondence, respond to members of the public by email, telephone or in person and liaise closely with all teams in the Embassy. The jobholder will also be responsible for completing financial requisition procedures. This is a busy role and the jobholder will need to demonstrate flexibility, be energetic and proactive. 

 

What will the jobholder be expected to achieve?:

The jobholder will play an important role in ensuring the smooth and efficient running of the Embassy.  Attention to detail and a passion to deliver will be important for this role. The jobholder will work with the Corporate Services team to deliver financial and procurement processes.

Responsibilities:

  •  Act as lead Post requisitoner and receiver for purchasing and supplier maintenance processes
  • Assist with compliance e.g. setting up new suppliers and reviewing existing supplier lists
  • Manage the local contracts database, flagging contract expiration dates and aggregate spend with suppliers
  • Act as global procurement card (credit card) holder for the Corporate Services team
  • Providing support to Embassy teams to deliver key administrative tasks
  • Staffing the Embassy reception, answering calls/managing the switchboard and greeting external guests
  • Coordinating stationery stocks and manage stock levels to ensure we have sufficient supplies
  • Manage and update content on Corporate systems
  • Support other colleagues within Corporate Services as and when necessary
  • Participate in Post crisis activity
  • Work with teams and leadership to feed into Hub co-ordination work.

Resources Managed:

Procurement expenses Card


  • Minimum of 3 -5years of relevant Administrative Assistant /Office Admin procurement experience
  • Additional qualifications in Secretariat/Administrative and/or Procurement Certificates / Degree
  • Knowledge of Purchasing and supply and requisitions
  • Proficient in written/spoken English & Portuguese
  • Good organisational skills
  • Excellent inter-personal and communication skills
  • Experience in managing financial budgets and resources effectively
  • Ability to complete work to a high standard under pressure, with a focus on attention to detail and customer service. 
  • Good IT skills (MS Office, particularly Word & Excel)
19 August 2021
Administrative Assistant (AA)
Temporary, Fixed Term
4 months
Africa
Angola
Luanda
British Embassy
USD
USD 1,553.15
1 September 2021

  • Please complete the application form in full as the information provided is used during screening.

  • Please check your application carefully before you submit, as no changes can be made once submitted.

  • The British Embassy will never request any payment or fees to apply for a position.

  • Employees recruited locally by the British Embassy in Luanda are subject to Terms and Conditions of Service according to local employment law in Angola.

  • It is essential that the applicants already have the right to live and work in Angola without the need to apply for a work permit

  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.

  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-frameworkPlease note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5

  • Reference checking and security clearances will be conducted on successful candidates.

  • Please log into your profile on the application system on a regular basis to review the status of your application

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.