View Vacancy - Corporate Services Officer - Estates
The British Embassy in Algiers is seeking to appoint a Corporate Services Officer - Estates, job grade Administrative Officer (AO).
The successful candidate will manage the operational delivery of the British Embassy’s Estates, including health and safety and maintenance to ensure a safe and compliant platform for all Embassy staff and visitors. You will also supervise project works in estate, and provide administrative support to the Estate team.
Duties and responsibilities:
- Manage the day-to-day estate operations and activities, monitor and process the maintenance requests, working with the maintenance team and contractors to respond to these effectively and within the timeframe. Maintain and implement a long-term preventive work plan, ensuring a proactive approach to property maintenance.
- Procure goods and services for the Embassy following the FCDO processes and Value for Money. Working with the Procurement Hub and the Estate Manager to ensure contracts are in place. Request payments and monitor maintenance budgets with the Estates Manager, Finance Officer and Maintenance Officer. Managing the Estate suppliers set up on the system, and managing the cash expenditure, ensuring it is kept to a minimum.
- Implement Health and Safety policies, and ensure health and safety compliance of the Embassy compound, and all residential properties, including the Ambassador’s Residence. Perform and document property inspections and hazard risk assessments
- Ensure estates systems and data are maintained and verified on a regular basis. Monitor energy and consumption, identify, and implement sustainability initiatives at post.
- Assisting the Estate Manager in searching for Residential Properties.
- Management of Embassy furniture and warehouse stocks and equipment, including holding an up-to-date inventory and make recommendations on replacements and disposal in line with FCDO guidance. Work with the Community Liaison Officer to ensure that properties are made ready for new occupants including the provision of domestic floats.
- Contribute to Embassy Crisis Preparedness, including keeping up to date Estate Contingency Plans.
- Line management of three S3 gardeners, two S3 cleaners.
The above list is not exhaustive and you will be required to be flexible and take on other ad hoc tasks as required. The job description may be reviewed to meet changes in business needs.
Key behaviours required:
- Managing a Quality Service - Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
- Delivering at Pace - Take responsibility for delivering timely and quality results with focus and drive.
- Communicating and Influencing - Communicate purpose and direction with clarity, integrity and enthusiasm. Respect the needs, responses and opinions of others.
- Working Together - Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources and support.
- Changing and Improving - Seek out opportunities to create effective change and suggest innovative ideas for improvement. Review ways of working, including seeking and providing feedback.
- Making Effective Decisions - Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.
- Experience in a similar role. Flexible, with a proven track record of delivering high level of service and results within tight deadlines.
- Strong organisational skills with ability to handle multiple priorities of the role within the agreed deadlines, prioritising tasks and workload.
- Good attention to detail and a proactive approach to problem solving.
- Excellent customer care skills and the ability to respond to a range of customer needs.
- Excellent interpersonal skills, with the ability to work independently and as part of a wider team. Excellent communication skills in English, French, and Arabic. Able to tailor oral and written communications to express ideas and messages clearly and concisely to different audiences.
- Strong IT skills and literacy in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, and Teams).
- Flexibility for occasional out of hours work.
- Knowledge/ Background/ Certification of Health and Safety practices in the work place.
Eligibility:
Applicants must have the legal right to reside and work in Algeria.
Working hours and other benefits:
The Embassy offers an attractive working environment and remuneration package for the role, including a non-negotiable gross salary of DZD 89,573.05 per month plus DZD 15,000 allowances. However, employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
No accommodation and relocation expenses are payable in connection with this position.
The package includes, 25 days of paid leave annually (on pro rata basis, increasing to 30 days after completion of 5 years of service) along with up to 14 days paid public holidays. The Embassy offers a good working environment in a modern, purpose-built office, as well as use of the Embassy’s recreational facilities: on-site swimming pool, a tennis court, and gym facilities after working hours.
This position is for a full-time employment, on a permanent contract, subject to a 6-month probationary period.
Conditioned working hours is 38 hours per week. Normal working hours are 08:00 to 15:40 from Sunday to Thursday. The Embassy encourages flexible working, with an opportunity for staff to work one day a week from home subject to operational need and line manager’s approval.
The Embassy aims to be a highly inclusive place to work, celebrating a workforce with both diversity of thought and background. To help achieve this, the Embassy takes a values-based approach to leadership and people management, and has a zero-tolerance for bullying and harassment.
Within the embassy, there is an active L&D culture, with a variety of opportunities on offer, from ad hoc learning sessions run by embassy colleagues to more structured courses, and you will be encouraged to participate in these.
You will have full access to the FCDO’s International Academy learning and development platform, providing formal and informal L&D across the organisation. You will benefit from the opportunity to participate in a variety of training courses according to your interests and development needs. This includes specific training on FCDO procurement processes and Health and Safety requirements.
In addition to job-specific training, you will have access to the whole range of training through the FCDO’s International Academy, enabling you to build professional skills including leadership and management, as well as developing your understanding of the UK.
How to apply:
Interested candidates must include 1) an updated Curriculum Vitae (CV) 2) motivation essay, in the relevant sections of the online application form, stating how you meet the requirements of the role; and 3) examples, in the relevant sections of the online application form, of how you meet the key behaviours and skills required.
Applications that do not include this information will not be considered.
Closing date of receiving applications is before 23:55 (Local Time) on 23 April 2023.
Applications received after the stated deadline will not be considered.
Process:
The recruitment process, including security clearance, is expected to take around two-three months. The security clearance process includes checks available in country and with UK, dependant on the security level required for the role and the candidates profile and UK footprint. You may experience some delay in the progress of this recruitment campaign, and we are working hard to minimise any disruption.
Appointable candidates who were unsuccessful at interview may be placed on a ‘reserve list’. If during the reserve period of six (6) months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security-vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
The British Embassy Algiers is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
This opportunity is closed to applications.
