View Vacancy - Regional Global Maintenance Investment Manager (BEL18.239)

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Foreign, Commonwealth and Development Office (Operations and Corporate Services)
FMCU (Facilities Management Client Unit)

The FCO has outsourced the management of all its UK buildings, and some overseas properties, to specialist facilities management (FM) companies.  These companies are responsible for providing services to staff, which includes catering, cleaning, pest control, heating & lighting, office moves and porterage. At Posts they also supply reception services, manage residential property and, in some locations, provide security guarding.  They are also tasked with ensuring that we comply with health & safety requirements. 

The FCO's Facilities Management Client Unit (FMCU) manages the outsourced contracts and acts as the interface between the private FM companies and the FCO as well as responsible for holding the budget for Global Maintenance Investment Funds at Posts without an FM Service provider.

Based in Brussels the Regional Global Maintenance Investment Manager shall be responsible for overseeing the reporting of Global Maintenance Projects, ensuring such projects are delivered within agreed budget allocations and timescales but more importantly to assist with improvement the FCO’s overall Health & Safety Statutory Compliance levels. This new role within the Facilities Management Client Unit will support the major Diplomacy 20:20 objective to eliminate the backlog of maintenance works that have accumulated in recent years.

Main responsibilities will include:

  • Update and maintain project trackers; ensuring information is accurate and up to date. Prepare monthly financial reports by Directorate, highlighting key risks and issues;
  • Assist the GMI manager in raising purchase orders, controlling invoices or help with any ad hoc reporting requests. Assist in the preparation and submission of the Global Maintenance Project annual Mid Term Financial Plan;
  • Develop professional positive working relationships with FCO Corporate Departments, FCO Services and Posts. Manage Key Performance Indicators set up for Global Maintenance Programme.
  • At least 3 to 5 years working experience in international environment;
  • Bachelors Degree minimum (Business Administration, Finance or Economics is desirable);
  • Fluent English (written and spoken);
  • Manage large database accurately and under pressure in Excel;
  • Excellent Communication skills both written and oral
  • Budget, Facilities, Health & Safety Management experience;
  • Able to learn quickly and able to work both autonomously and in a team.
  • Health and Safety focus;
  • Working experience in both public and private sector;
  • Contract and Performance management experience;
10 June 2018
Executive Officer (EO)
Full-time, Permanent
36.25
Europe, Eastern Europe & Central Asia
Belgium
Brussels
British Office
1
EUR
3,865.40 gross
1 July 2018

This is a permanent full-time contract for 5 working days (36.25 hours net) per week.

The monthly gross salary for this position is € 3,865.40 gross B3 (L) level (The British Diplomatic Missions in Belgium salaries are not subject to annual indexation).

Please note that Belgian nationals will be paid their salary gross and are expected to comply with their tax obligations through completion of a tax return to the Belgian authorities. Non-Belgian nationals will receive their salary net, minus the deduction of an equivalent level of Belgian tax retained at source. Further information on this will be given to candidates during the recruitment process.

The successful candidates will be subject to professional background checks and security clearance.

Staff recruited locally by the British Diplomatic Missions in Belgium are subject to Terms and Conditions of Service according to local Belgian employment law.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered. Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.