View Vacancy - Stores Supervisor- A2
Main purpose of job:
The successful candidate will be expected to manage the Technical Works Group (TWG) Stores. Candidates should have general knowledge of building, electrical and mechanical items found in the building and construction industry.
Roles and Responsibilities:
1. Responsible for all aspects of TWG stores, procurement for the mission for both FCO & DFID residential and non-residential properties,
2. Ensuring full accounting of all TWG equipment held within the estate and the store, providing up-to-date records of documentation and proper filing for audit purposes.
3. Responsible for procurement of FCO compliant domestic equipment for the estate.
4. Ensuring stocks of diesel fuel are maintained at 90% with full records kept for all emergency/standby generators across the estate. IAW FCO guidance
5. Prepare the budget for every Financial Year discussing with CSM, TWS, Estates and Accounts. Ensure that TWG are within monthly budget and expenditure and monitor. Monitoring of stock budget and the purchases are also contained within budget.
6. Ensure approved projects procurement according to the OGD codes, raise the purchase order and process for payment according the correct OGD codes and keep up to date record.
7. Present a record of monthly expenditure.
8. Raising PRISM requisitions and follow-up the order deliver forecasts accordingly and invoice receipt in PRISM and process for payment. Liaison with Manila hub for any invoice and payment issue if needed.
9. Apply the same for DFID monthly properties expenditure and process for reimbursement if needed.
10. Procure compliant goods from local market & UK suppliers for all FCO & DFID properties and ensuring the standard of quality, delivery time and value for money through P2P process.
11. Process all Invoices on time and to make payments through GPC and or prism requisition. Receipt and send to Accounts and or Manila and liaise with them to ensure the charging codes and payments are met on time.
12. Closely work with the Estates Team for all the properties related issue.
13. Ensure the store is maintained in an orderly fashion.
14. Maintain a stock of FCO compliant Health and Safety equipment for regular or urgent usage.
15. Maintain a compliant and portable appliance tested stock of electrical Float items for residential properties, ensuring full record are maintained.
16. Manage and record the storage and issue of all Control of Substances Hazardous to Health items to FCO compliance.
17. Keep a full record of personal protection equipment (PPE) issued to all staff. Ensuring a stock of compliant PPE items for are held.
Resources managed (staff and expenditure):
Responsible for line managing 1 x A1(L) Stores Assistant
Essential:
- Education: Bachelors degree or 5 years of Supervisory role in a similar position
- Have strong IT (particularly MS Word, Excel and Outlook) and knowledge of the internet for use in research work.
- A proactive dynamic individual with a can-do attitude, who works well in a team.
- Be well organised and able to demonstrate flexibility.
- Excellent interpersonal and communication skills.
- Have a track record in managing and prioritising your workload.
Language requirements:
Essential Language: English
Level of language required: Exceptional command of written and spoken English.
Desirable:
Programme management experience.
For British High Commission (BHC) candidates, the Local Staff BHC Terms & Conditions will apply.
For other than BHC candidates, salary range will be BDT 80,216 – BDT 139,240 per month. Salary will be commensurate with the successful candidate’s experience and qualifications.
The British High Commission offers a competitive remuneration package, including salary, benefits, a leave entitlement, Health Insurance and relevant L&D opportunities.
Employment offers are subject to successful clearance of pre-employment and security checks.
No accommodation or relocation expenses are payable in connection with this position.
The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.
We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.
This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe. We are aiming to make it the best.
Please note that the applications without (a), (b) and (c) will not be considered:
(a) Complete the Online Application Form
(b) Attach a detailed CV
(c) Complete the Motivation Segment in the Online Application Form
Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) and inform their current line managers. Else, the application will not be considered.
We will accept only online applications by “25th January 2019” midnight.
- Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
- Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
- The appointment will be subject to Police Verification and other checks including references, educational and professional.
We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.
This opportunity is closed to applications.
