View Vacancy - Corporate Services Assistant - British Deputy High Commission, Karachi
Main purpose of job:
Main purpose of job is to carry day to day admin/reception role and act as back up for various corporate services roles as per requirement
Roles and responsibilities / what will the jobholder be expected to achieve?:
Full Duties (80%)
- Attending to the incoming and outgoing calls. This role include the active screening of calls prior to passing them to concerned officers
- Support to all Embassy staff on all telephone enquiries, directory assistance and other related issues. Update staff arrivals/departures on telephone directory.
- Despatching faxes. This role also includes checking that faxes are completed before passing on to officers (if incomplete, a request should be made for re-transmission). Checking the name and address on all mail received, keeping record in register and putting it to concerned officer’s dip.
- To welcome visitor to the reception area, establish their identity and provide assistance.
- Cheques despatching and recording.
- Prism responsibility as goods receiver. Received invoices on Prism for payment to suppliers.
- Maintain proper record of all staff medical claims (IP and OP) and liaise with Clinic and Insurance Company.
- Draft and send correspondence (letters/emails) and log RSVPs as & when required.
- Prepare log for sim and official mobiles phones issued to staff.
- Maintain complete Corporate Services filing system, note verbals, transport, estates, events and TWG documents.
Back up Transaction Processing Finance ( 15% )
- Private billing of utility ( telephone, fuel etc ) to the staff and PAGS
- Back up PRISM housekeeping
- Back up Requisitioner for CS department/Distribution Sets
- Back up of Process supplier payment
Back up Human Resource (5%)
- Logistic arrangement for local training
- Coordination for any local translation.
- Coordination with medical supplier and staff about flu vaccine.
- Adhoc duties as assigned by line manger.
Language requirements:
Language: English
Level of language required: Fluent
Other skills / experience / qualifications:
Graduate, minimum 2 years office experience, MS Office skills including Word and Excel, and good verbal communication skills.
Previous work with multilateral development banks, donors, or UK government. Understanding of business environment or economics.
SALARY PACKAGE :
For British High Commission (BHC) candidates, the Local Staff BHC Terms & Conditions will apply.
For other than BHC candidates, salary will be PKR 63,684 per month
The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.
Around half of our work force is women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.
This is a good opportunity to be part of a strong, diverse team, working in the biggest network that the FCO has anywhere across the globe. We are aiming to make it the best.
Learning and development opportunities (and any specific training courses to be completed):
Cross-mission Learning and Development opportunities including :
- Formal in-house and external training.
- Coaching, mentoring and job shadowing.
Structured learning on the job, including stretching objectives and work.
To Apply:
Please note applications without (a), (b) and (c) will not be considered.
A. Complete the Online Application Form
B. Attach a detailed CV
C. Complete the Motivation Segment in the Online Application Form.
Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) and also inform their current line managers. Else the application will not be considered.
We will accept only online applications by “30 June 2019"midnight.
Please Note:
- Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
- Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
- The appointment will be subject to Police Verification and other checks including references, educational and professional.
We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.
This opportunity is closed to applications.