View Vacancy - VNT - Office Manager to the UK High Commission, A2 (L) (Part-time)
Main purpose of job:
Corporate Services Officer: Administrating corporate services (finance, procurement, estates, human resources, IT) for the UK High Commission.
Roles and responsibilities / what will the jobholder be expected to achieve?
Ensuring that the UK High Commission is well-run. Corporate management is in line with best practice guidance set in London as well as compliant with local legal requirements.
Reporting to the Deputy High Commissioner (DHC), identifying areas for improvement and preparing and implementing change programmes.
- Ensure overall delivery of corporate services, building partnerships with global processing centres and service hubs in the UK and Manila
- Deliver a high standard service to all customers and stakeholders
- Participate in internal projects and wider organisational issues – locally, and with the Oceania Network and London
Finance
- Work with the DHC to produce the High Commission budget which meets corporate policies.
- Ensure accurate and timely payment of bills and invoices.
- Oversee accounts to ensure proper financial controls are in place and being followed.
Procurement
- Implement our corporate policies and best practices on Procurement, working with the procurement hub in Manila to ensure value for money.
- Maintain external contracts with local suppliers and vendors as necessary.
Estates
- Lead on maintenance of the UK High Commission, the UK High Commissioner’s and DHC’s Residences, ensuring they are clean and maintained to a high standard. Commission and oversee estate maintenance repairs and upkeep.
- Instruct the maintenance assistant to carry out appropriate repairs to the High Commission and Residences.
- Working with the Residence Manager, ensure full compliance with corporate procedures on estate management, including local and UK health and safety regulations and policies.
Information Technology
Oversee the delivery of user support services for IT at the mission.
- Ensure that staff are aware of the correct processes and procedures for the use of IT and equipment, and that equipment is managed and renewed effectively.
Other duties as necessary and as determined by the DHC.
- Highly proficient in Microsoft Office Systems.
- Experienced in work requiring a high degree of financial and organisational skills.
- Spoken and written English. Fluent spoken and written Bislama and/or French.
- Background in Procurement and Maintenance Work
The British High Commission offers a competitive remuneration package including salary, leave entitlement, flexible working patterns, medical package for staff and dependants, and opportunities for learning and development.
Learning and development opportunities (and any specific training courses to be completed):
- Continual on-the-job learning. Access to the UK’s online Diplomatic Academy training courses.
- UK government systems (PRISM, procurement etc).
- Regional Corporate Service Officer training.
No accommodation or relocation expenses are payable in connection with this position.
Staff recruited locally by the High Commission is subject to Terms and Conditions of Service according to local Vanuatu employment laws.
Due to the Covid-19 outbreak in the region, the Post is operating at reduced capacity. Therefore, there may be a delay in reviewing applications.
All applications must be received before 23:55 local time on the day of the specified deadline.
Applications must address experience against the role responsibilities and include a current CV.
Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.
This is a new role in a brand-new High Commission. As new procedures and functions are tested, we would expect some changes to each role in the Mission in the first year until things are established. Thus, the ideal candidate would be flexible and positive in accommodating these changes.
This opportunity is closed to applications.