View Vacancy - Corporate Services Assistant- AA, Karachi
Note : All applicants are required to mandatorily fill the complete online application form including the employment and educational details, experience-based segment and the behaviours and technical/ professional skills based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.’’
Main Purpose of the Job
To assist the Corporate Services Team in their day to day tasks and manage the filing record of the organisation.
Roles and responsibilities / what will the jobholder be expected to achieve?:
- Attending to the incoming and outgoing calls. This role include the active screening of calls prior to passing them to concerned officers
- Support to all staff on telephone enquiries, directory assistance and other related issues. Update staff arrivals/departures on telephone directory.
- Despatching faxes. This role also includes checking that faxes are completed before passing on to officers (if incomplete, a request should be made for re-transmission).
- Checking the name and address on all mail received, keeping record in register and putting it to concerned officer’s dip.
- Maintenance of stationary store, purchasing of stationery and other office supplies
- Maintaining complete electronic and paper records of the section
- Keep a track of utility bills and other monthly bills.
- Maintain a record of mobile sets / sims issued to staff, office machinery
- Maintain proper record of all staff personal files and HR letters. Reminders on contract renewal, probation completion, retirement and any other record.
- Draft and send correspondence (letters/emails) and log RSVPs as & when required.
- Regularly update induction pack for new staff on TEAM site
- Update BDHC telephone directory and circulate on timely manner with Islamabad Control Room.
- Assist in conducting RSVP’s for events.
- Manage record of transactions through GPC with appropriate approvals for audit purposes.
- Assist in CS related procurement
- Provide assistance to Corporate Services Manager in managing day to day work
- Prepare invoices for club
- Intermediate
- IT Skills
- At least one year experience
Salary Details:
For BHC candidates, the Country Based Staff BHC Terms & Conditions will apply. For other than BHC candidates the basic salary will be PKR 63,684 per month.
The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.
Around half of our work forces are women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.
This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCDO has anywhere across the globe. We are aiming to make it the best.
’Note : All applicants are required to mandatorily fill the complete online application form including the employment and educational details, motivational segment and the competency based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.’’
To Apply:
Please note applications without (a) and (b) will not be considered.
A. Complete the Online Application Form
B. Complete the Motivation and Competency Segment in the Online Application Form
Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) and also inform their current line managers, else the applications will not be considered.
We will accept only online applications by 15th September 2022 (latest by 23:55 hours PKT).
Please note that all the applicants will be required to strictly adhere to the security guidelines for British High Commission
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
The appointment will be subject to Police Verification and other checks including references, medical, educational and professional.
We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.
This opportunity is closed to applications.
