View Vacancy - OMN - Post Security Co-ordinator (AA)

The British Embassy in Muscat is part of a worldwide network that represents the UK’s political, economic, security, and consular interests overseas. We are seeking a highly motivated and proactive individual for the position of Post Security Co-ordinator under the Corporate Services Team, at the grade of Administrative Assistant (AA), on a fixed-term contract of one (1) year with a possibility of renewal.

The successful candidate will support the Post Security Officer (PSO), Regional Security Adviser (RSA), Post Security Manager (PSM) and Security team in maintaining a safe and secure environment for staff, visitors, and property by assisting in surveillance, access control, and day to day running and organisation of the security team.

Roles and responsibilities:

- Communication and Coordination

• Coordination with the four Security Team Leaders to assess performance against the established performance goals and flagging any shortfall with the Post Security Manager.
• Training of new team members, with the assistance of the Team Leaders. Signing off on new staff knowledge and adherence to established security protocols.
• Translation of English communications for the security team into Arabic, as appropriate.
• Able to assist in the gatehouse at busy periods and to ensure the smooth operational running of the security operation.
• Serve as a point of contact between the security team and other departments.
• Handle incoming calls, emails, and inquiries related to security matters.
• Coordinate with external vendors or contractors for maintenance or service request
• Supervise and schedule security personnel annual leave and rosters, ensuring adequate coverage at all times.

- Administrative Support

• Maintain and update security records, logs, and databases (e.g., incident reports, visitor logs, access control records).
• Prepare and distribute internal communications, memos, and reports and manage visitors and forms.
• Schedule meetings, training sessions, and appointments for the security team.
• Assist in planning, implementing, and monitoring security protocols and procedures.
• Assist in preparation and organisation of the Post Security Committee quarterly meeting and the taking if actions and minutes from this and other meetings.
• Processing of overtime payments via financial officer.

- Document Management

• Organise and file security-related documents (both digital and physical).
• Assist in preparing reports for audits, inspections, and compliance checks.
• Track and manage inventory of security equipment and supplies.
• Test and record security incident and bomb alerts weekly.
• Administration of ID cards and vehicle passes, issuing and collating details in the central database.

- Resource Management

• Line management of four (4) Security Team Leaders.

The above list is not exhaustive, and the jobholder will be required to be flexible and take on other ad hoc tasks as required. 

Key Behaviours:

The candidate will need to demonstrate the following behaviours and the values of who we are during the interview:

• Communicating and Influencing - Communicate purpose and direction with clarity, integrity and enthusiasm. Respect the needs, responses and opinions of others.
• Changing and Improving: Seek out opportunities to create effective change and suggest innovative ideas for improvement. Review ways of working, including seeking and providing feedback.
• Making Effective Decisions - Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.
• Leadership - Show pride and passion for public service. Create and engage others in delivering a shared vision. Value difference, diversity and inclusion, ensuring fairness and opportunity for all.

Our Values:

The British Embassy Values (Trust, Respect, Integrity and One Team) are important in helping us to deliver for the UK internationally. Wherever we work in the world, we share a set of values that guides our decision-making, sets standards for our behaviour and helps us deliver the UK's national interest internationally.

• Trust: Be reliable, open, and dependable in our actions and communications.
• Respect: Acknowledging each other’s skills, opinions, and experiences and honouring each other’s ideas, beliefs, and culture.
• Integrity: Taking responsibility for our decisions and actions and standing up for what is right, not what is easy.
• One Team: Being kind, helpful, supportive, open to challenge so that we can all work at our best towards achieving the same goal.

These values are underpinned by the UK Civil Service values (Integrity, Honesty, Objectivity, Impartiality) and complemented by values all One HMG colleagues bring from their own department, service or administration.

• Proficiency in English (equivalent or exceeds IELTS score 5.0) and Arabic, both written and spoken. Able to express ideas and messages clearly.
• Team player who is also capable of working on their own initiative.
• Strong customer focus and ability to deliver quality service.
• Courtesy and consideration in dealing with staff, customers and visitors to the embassy. Able to present a professional image of self and the Embassy.
• Good organisational skills and flexibility to manage and prioritise tasks.
• Good IT and computer skills. Proficiency in using MS Office applications (Word, Excel, PowerPoint, Outlook, Teams).
• Excellent planning, organising and administrative skills.