View Vacancy - Corporate Services Officer (Finance) B3 (08/17 KPL)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Finance

Main purpose of job:


The Corporate Services Officer will undertake a wide range of budget and financial management and planning duties in the Corporate Services Team in Kampala. This will include the monitoring of budgets and forecast, and acting as the first line for financial support, returns and compliance. They will work closely with the Corporate Services Manager to deliver a streamlined and efficient finance, accounts and procurement service in Kampala.


All financial work is delivered in liaison with regional finance managers in the FCO Africa Hub in Pretoria and Global Transaction Centres in UK and Manilla.


Roles and responsibilities / what will the jobholder be expected to achieve:


Financial management and compliance 40%


  • On a monthly basis review the Network Post Accounts (NPA spreadsheet, cash balance spreadsheet and the published FPCIs and convene a formal monthly meeting with CSM and post management on spend versus forecast, financial risk, financial liabilities, budget management, and cash management and control issues.
  • Keep sight of Financial Performance Compliance Indicators (FPCIs) on a monthly basis and work with other team members and the hub to ensure they are robust and issues resolved appropriately within agreed timescales.
  • Review the effectiveness of the systems of financial controls as they relate to cash management, use of imprests, payments, banking practices, procurement and asset management and inventories and ensure they are applied consistently and effectively. Recommend and implement improvements as required.
  • Support the development and implementation of policies and standard procedures on debt management, domestic travel susbsistence and perdiems, telephone usage etc to enhance compliance with with FCO financial regulations.
  • Responsible for implementing agreed recommendations by Internal Audit, and carrying out annual self audit based on top ten fraud control issues identified by IAD globally. Support the completion of the Annual Ceritifcate of Copliance and Assurance (ACCA).
  • Supervises day to day running of the Accounts Office ensuring that they deliver an efficient and effective accounting service to BHC. Provide cover to the Accountant as necessary.
  • Responsible for completing annual and quarterly financial returns, and carrying out financial analyses and reviews to support management decisions.
  • Continously review financial and procurement processes and recommend improvements to eliminate duplication, bureaucracy and enhance customer service. 

Budget Management 40%


  • In liaison with the CSM and budget holders support the development of the Medium Term Financial Plan (MTFP) annually.
  • Work with budget holders to allocate funding at the start of the year and to ensure expenditure forecasts are as accurate as possible across budget codes.
  • Promote forecasts and amendable budgets to the hub using Hyperion in accordance with published timetables. Ensure that the correct OBIEE reports are being used throughout post for effective budget monitoring.
  • Support budget holders to develop accurate expenditure forecasts budgets and forecasts, and track expenditure.  Flag any material over/underspend to post management as soon as it becomes apparent so that mitigating actions can be taken.
  • Ensure any FCO credit credit/procurement card expenditure is accounted for/reconciled by staff within the statement cycle and that any expenditure is agreed between the card holder and budget holder prior to spend being incurred.
  • Ensure that all expenditure is correctly and fully coded to the budget and foreign policy priority codes at the timeof approval, and all PAG expenditures are accurately charged to the PAG.

 

Procurement Support    20%


  • Line manage the Procurement Officer and support with tendering contracts and purchase to pay procedures to ensure compliance with FCO policies, to identify efficiencies, and to ensure we secure excellent value for money at all times.
  • Support budget holders with procurement planning to ensure accuracy of forecasts.
  • Provide cover to the Procurement Officer as necessary
  • A Univeristy or technical college degree in Accounting, Finance, Business Administration and completion or part completion of professional accountancy training such as ACCA, CPA, ICPAU etc.
  • A mimimum of 3 years professional working experience with a focus on finance and accounting.
  • Professional experience in the use of Microsoft Office expecially Excel, and a commercial accounting system such as ORACLE.
  • Evidence of strong organisational and time management skills, with excellent attention to detail.
  • Evidence of strong interpersonal and communication skills.
29 November 2017
Executive Officer (EO)
Permanent
Africa
Uganda
Kampala
British High Commission
UGX 4,727,377
1 February 2018

Learning and development opportunities:

  • Finances in the FCO
  • Budgeting with PRISM
  • P2P
  • NPA
  • Please complete the application form in full. Failure to do so may result in a determination that you do not meet the requirements for the position. 
  • Employees recruited locally by the British High Commission in Kampala are subject to the Terms and Conditions of Service according to local employment law in Uganda.
  • All applicants must be legally able to work in the country of application with the correct visa/status or work permit. 
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Reference and security clearances checks will be conducted.
  • Any questions you may have about this position will be answered during the interview, should you be invited.
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework
  • Successful candidates not resident in Uganda will be personally liable for costs and arrangements to relocate, including accommodation and work permits.   
  • Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted.
  • The British High Commission will never ask you to pay a fee or money to apply for a position.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.