View Vacancy - Regional Payroll Officer (35/19 PTA) AU
Main purpose of job:
The Regional Payroll Officer will be responsible for processing and auditing payrolls and related payments for locally employed staff working at British High Commissions/Embassies in the region.
Roles and responsibilities:
PAYROLL ADMINISTRATION
- Responsible for collating, capturing, processing and updating the payroll for all local staff in the network
- Ensure efficient processing of annual pay awards, 13th salary payments and benefit calculations
- Produce regular and ad hoc payroll reports for the HR Hub team and Posts
- Trouble shoot any payroll related query or issue, working closely with the employee or Post involved
- Maintain a filing system for each pay period according to local and FCO requirements
- Ensure monthly backups of the Payroll Software is updated and stored according to all Payroll and Security procedures
PAYROLL SERVICE DELIVERY
- Along with the Payroll Supervisor, administer payroll for all posts to ensure all payments are accurately paid on time and keeping all stakeholder accountable to timelines
- Review and document payroll procedures, advising both staff and managers when needed
- Take initiative to identify any areas for improving or automating the payroll processes
- Interpret HR policies and procedures and apply them to payroll, where applicable
PAY AND BENEFITS ENQUIRES
- Answer all pay and benefits enquiries from internal and external stakeholders
- Respond to payroll related issues regarding local staff
GENERAL HR
- Maintain individual payroll files for each employee
TEAM ADMINISTRATION
- Participate as an active team member and take on any ad hoc HR team projects as appropriate
- Support HR Hub Management with effective delivery of all pay related matters and other reasonably requested assignments
- Two to three years relevant HR, payroll and/or compensation experience
- Proficiency in VIP, Pastel (SAGE) Payroll or PayDay payroll software
- Exceptional attention to detail and accuracy
- Excellent oral and written communication skills, as well as organisational skills
- Outstanding interpersonal and communication skills, with the ability to work with people at all levels of seniority in a fast-paced environment
- Must be able to work independently as well as part of a team
- Proficient in all MS Office applications, specifically Word and Excel
Language requirements:
Language: English (French and/or Portuguese will be an added advantage)
Level of language required: High proficiency in written and spoken English
- Experience in Management Information Reporting
- Learning and development opportunities (and any specific training courses to be completed):
- Regular training as provided by the Payroll Software provider
- On the job training for Prism, an oracle based software for data management
- The British High Commission pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependants.
- Once you have successfully completed your probation the British High Commission will contribute 9% of your monthly salary to a Provident Fund.
- Annual leave entitlement of 25 days.
- Working hours per week of 40hrs.
- Employees recruited locally by the British High Commission in Pretoria are subject to the Terms and Conditions of Service according to local employment law in South Africa.
- All applicants must be legally able to work in the country of application with the correct visa/status or work permit.
- Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
- Reference and security clearances checks will be conducted.
- If you don’t already hold a valid SA Police Clearance Certificate, we recommend that you apply for the certificate at the time of your application.
- Any questions you may have about this position will be answered during the interview, should you be invited.
- Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework
- Complete the application form in full as the information provided will be used for screening purposes.
- Check your application before you submit, as you will not be able to make any changes once submitted.
- The British High Commission will never ask you to pay a fee or money to apply for a position
This opportunity is closed to applications.