View Vacancy - Aviation Security Liaison Office Coordinator

The Aviation Security Co-ordinator will manage the Aviation Security Office within the British Embassy Bahrain. They will support the work of the UK Government in developing aviation security standards and engagement with Host State authorities. The office has frequent contact with colleagues across the Gulf Region, Aviation Security Officers in other relevant Embassies or Consulates, and with airlines and security providers operating in the region.  Co-ordinator will be required to manage the office and stand in whilst the Aviation Security Liaison Officer is away from the office; which is frequent.

Duties and Responsibilities

The position supports the high priority work that the UK is doing on aviation security across the globe, specifically in Bahrain and Kuwait.

The Office Co-Orrdinator will manage the ASLO Office in the British Embassy in Bahrain, working closely with Corporate Services, colleagues and other stakeholders within the embassy. The coordinator will also work with colleagues across the Gulf Region, with Department for Transport (DfT) colleagues in London, Bahrain and Kuwait Government officials and other countries’ aviation security teams as well as airlines and security companies.

As part of their responsibilities, the post holder will assist in managing a portfolio of aviation security projects (that will include aviation security training, staff mentoring and the provision of security equipment).  The Officer may also be required to provide aviation security advice to key stakeholders.

• Providing effective and efficient office support to the resident ASLO including: leading on all administrative procedures including record keeping, travel bookings, organising meets/events and expense reconciliation;
• Drafting of Note Verbales and other formal correspondence;
• Process incoming and outgoing post as well as well as telephone and email enquiries;
• Ensuring ASLO accounts and expenditure are kept up to date and in line with FCO and UK Department for Transport (DfT) processes.
• To plan, manage, implement and evaluate ASLO aviation security projects on a timely basis in the Region;
• Managing any Programme budget;
• Initiating project proposals and taking responsibility for their planning, financial management and delivery;
• Monitoring, assessing, evaluating and reporting on local aviaion security standards and procedures (particularly following capacity building assistance);
• Monitoring and assessing local media and other sources for news and developments in aviation security;
• Providing advice and briefing to key stakeholders on aviation security matters in the region;
• Drafting information notes and other briefing material;
• Providing cover and links to the ASLOs when on leave/official business.

Competences Required

• Collaborating and Partnering: Creating and maintaining positive, professional and trusting working relationships with a wide range of stakeholders to help get business done.
• Leading and Communicating: At all levels, effectiveness in this area is about showing our pride and passion for public service, leading from the front and communicating with clarity, conviction, integrity and enthusiasm.
• Delivering at Pace: Effectiveness in this area means focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes.
• Managing a Quality Service: This area is about valuing and modelling professional excellence and expertise to deliver service objectives and striving to improve the quality of service, taking account of diverse customer needs and requirements.

• At least 2 years experience in project management
• Has good communication skills
• Experience in handling stakeholder across all levels
• Candidates should also have the ability to think logically/laterally and be able to display sound judgement and common sense.
• Experience working within a team
• Strong organizational skills and keen attention to detail

Language requirements:

• English : Fluent written and oral