View Vacancy - TWG - Admin & Procurement Assistant A1(L) (44/18 NR)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Estates

Main purpose of job:

To Assist in the expeditious and efficient delivery of the Technical Works Group (TWG) function for the British High Commission (BHC) at Nairobi by providing expert support and delivery in the fields of Procurement & Administration. 

Roles and responsibilities:

Perform general administration tasks including but not limited to; -


  • Assisting in the production of technical reports
  • Filling 
  • Creating Purchase Orders (PO’s)
  • Ensuring PO’s are executed expeditiously
  • Liaising with and sourcing from contractors and suppliers to ensure a timely delivery of materials, labour and resources as required
  • Establish & develop Supplier networks in accordance with FCO guidance and ensure procurement procedures are adhered to at all times.
  • Assisting the Technical Works Supervisor (TWS) and the TWG Team leaders in the execution of their duties
  • Processing property work requests from the BHC Helpdesk to ensure repair tasks are allocated to the appropriate technical team updating the Helpdesk with progress reports, arranging access to properties and assisting in co-ordinating resource allocation.
  • Assist in Budget control, reporting and forecasting.
  • Work in partnership with other departments including Procurement and Health & Safety to deliver.
  • Contributing to delivering and improving the TWG function in an efficient customer focussed manner.
  • Contributing to the implementation and improvement of Safe Systems of Work, including Risk Assessment and delivering Tool Box Talks.
  • Be a customer facing point of contact for the TWG.

Resources managed (staff and expenditure):

  • Will assist in managing the TWG Budget 
  • Will not manage staff
  • Budget control
  • Accounting
  • Administration
  • Contractor & Supplier Liaison
  • IT Literate (Microsoft Word & Excel – expert level)
  • Knowledge of customer service
  • Expert level English (Written & Spoken)
  • Health & Safety Training
  • Fraud Awareness Training
12 October 2018
Administrative Assistant (AA)
Permanent
Africa
Kenya
Nairobi
British High Commission
KES
102,629 (before tax)
7 January 2019
  • FCO internal training as agreed at Professional Development Review.
  • The Position will be based approximately 3KM from Nairobi City Centre. The post will require travel in and around Nairobi across the BHC estate and on occasion Overseas.
  • The position is a 1 Year fixed term contract with the possibility of extension.
  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British High Commission will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
  • It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
  • Reference checking and security clearances will be conducted on successful candidates.
  • Please log into your profile on the application system on a regular basis to review the status of your application.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.