View Vacancy - JPN - Global Sports Officer A2(L)

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Foreign, Commonwealth and Development Office (Policy & Political roles)
Public Diplomacy

Main purpose of job:

To provide project management/office support to the Sport Events Committee as part of the secretariat. To provide administrative support to the Global Sports Team in the Embassy.  To conduct information gathering and research tasks.  To manage the Global Sports Team Section budget.

Roles and responsibilities / what will the jobholder be expected to achieve?:

This is once in a lifetime opportunity to be part of the Global Sports Team in the British Embassy in Tokyo. The team has been specially formed to pull together the work of the Embassy relating to the Rugby World Cup 2019 and Tokyo 2020 Olympic and Paralympic Games. It also works closely with the UK sports teams, including Team GB and Paralympics GB.

  • Global Sports project management/office support as part of the secretariat to the Sport Events Committee: Help organise bi-monthly Sport Events Committee, booking rooms, sharing agenda and collating latest information from teams to update for example, project dashboard and risk register. Help organise workshops. 
  • Administrative support for the Global Sports Team in the Embassy, managing filing system and SharePoint site.  Responsible for routine correspondence and information sharing such as producing monthly newsletter (shared with within the Embassy and with the UK sports teams).  This will involve some editorial judgement to draft content. To conduct information gathering and research tasks on behalf of the wider team and to administer team information such as contact databases, standard briefing materials etc. To handle correspondence with stakeholder in Japan and the UK.
  • Wider team support as needed during busy periods. This might include providing support to UK sports related visits such as arranging meetings and providing on-the-ground and logistical support to UK visitors; providing assistance for organising Embassy related events such as acting as a liaison to the team’s stakeholders and helping with logistics on the day.
  • Manage the Global Sports Team section budget, working with team leader to prepare annual budget plans and keeping forecasts up to date during the year.

  • Good interpersonal and organisation skills to conduct duties effectively.
  • Fluent English (TOEIC 900 or above or equivalent) with good command of Japanese (speaking, reading and writing). Experience of working in an English-speaking environment.
  • IT skills including the Microsoft Word, Excel and Outlook.
  • Basic financial management skill.
  • Flexible, dependable, enthusiastic and customer focused and enjoy taking on challenging responsibilities.
  • Previous experience of managing a budget and supporting project management
25 November 2018
Administrative Officer (AO)
Full-time, Fixed Term
37.5
18 months
Asia Pacific
Japan
Tokyo
British Embassy
1
JPY
323,000
7 January 2019
31 October 2020

1 month salary bonus equivalents payable in June and December

  • (Note: Salary may be reduced due to tax status)
  • Commuting allowance of up to JPY35,000 per month (paid on an actual cost basis)
  • 24 days paid annual leave (calculated pro rata)
  • Health Insurance and Employee pension (kenko hoken/kosei nenkin)
  • Employment Insurance (koyou hoken)
  • Alongside a number of Embassy-specific courses that will need to be completed on arrival, the Embassy is supportive of learning and development. We offer five development days per year, and regular opportunities for learning and development delivered both within the mission and regionally in Asia. We also focus on using coaching and a buddying system to support new arrivals.

The applicant must have work authorisation for Japan however if a foreign national, the British Embassy/Consulate General will support a visa application if required.

All applications must be received before 23:55 Japan Standard Time on 25 November 2018

Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.