View Vacancy - AUH - Estates Manager (EO)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Estates

The British Embassy in Abu Dhabi has a vacancy for an Estates Manager. This is for a fixed-term contract of three (3) years.

The jobholder will provide leadership and strategic direction to all: Maintenance, Accommodation, and Transport teams in Abu Dhabi, with direct line management leading a team of four and serving as the Quality Assurer for seven staff members. The role reports to the UAE Head of Estates based in Abu Dhabi.

The jobholder will also act as the lead for all contracts and health and safety provisions, and they will have day to day oversight of the estates management duties, as well as the administration of an Estate budget (approx. AED 7/8 million).

The job holder will work closely with their counterpart in Dubai and provide deputising cover for the UAE Head of Estates, as and when required.

 Duties and Responsibilities

  • Deliver and communicate London-led and local Estate policies in consultation with all stakeholders, presenting and delivering in-person and virtually.
  • Act as Abu Dhabi lead on all Health and Safety (HS) policy implementation, including training and meeting maintenance provisions in line with Foreign, Commonwealth and Development Office (FCDO) HS guidance; including Risk Management
  • As the appointed Health and Safety Administrator for Abu Dhabi, promote Post (Embassy) Health and Safety Mission Statement
  • Act as Embassy lead for all Fire Safety Provisions as the appointed Fire Safety Manager
  • Collaborating with the Finance Team you will be the Abu Dhabi lead on all estate-related procurement and tendering provisions
  • Ownership of all purchasing/contracts delivery, ensuring actions are carried out according to the FCDO Procurement Guidelines
  • Maintain and monitor performance of all Abu Dhabi commercial contracts through operating procedures and Contractual KPI Management, as per terms of the contractual agreement
  • Work closely with the Dubai Estate Manager on UAE-wide contracts and to ensure a UAE-wide consistent application of policy and procedures
  • Oversight of all posts’ Health and Safety compliance records, Planned Preventative Maintenance plan, Projects/ Tasks – Refurbishment & Minor Works and Schedule of Works.
  • Ownership of the Estate Tracker system and meeting set SLA’s
  • Providing strategic leadership and focused Project Management to the estate team
  • Advise on cost effectiveness and provide value for money analysis
  • Responsible for an operationally effective Estate through focused management
  • Final coordination and negotiation of rents on leased properties; deliver recommendations with clear justifications to the Post Housing Committee
  • Oversight and delivery of all Accommodation provisions (Residential Accommodation
  • Portfolio) on and off-site and holding regular meetings with on and off compound residents
  • Oversight of external contractors/ companies affecting Post’s integrity. Provide advice and recommendation to Senior Managers/ London of associated risks and concerns;
  • Budgetary oversight of all Maintenance, Accommodation, and Transport sub-heads for Abu Dhabi. Monitoring forecast and spends to meet Post’s overall objective +/-1% and reporting up to Senior Management
  • Approve purchases of supplies, equipment, and services up to a maximum purchase value of £25,000;
  • Responsible for an operationally effective Estate through focused management and strategic planning;
  • Ownership and delivery of the Estate Forward Maintenance Register, with oversight of maintaining and updating an Asset Register;
  • Ownership of Estate Database (Planon), ensuring accuracy and meeting timeliness to update and reports
  • Provide support to the Deputy Logistics Lead as part of the Embassy’s Crisis Planning.

Resources Managed:

  • 1 x Maintenance Officer, 1 x Accommodation Officer, 1 x Accommodation and Transport Officer and 1 x Estates Assistant.

The above list is not exhaustive, and the job holder will be required to be flexible and take on other ad hoc tasks as required, including participating in the Embassy emergency planning and any response to a crisis.

Key Behaviours required:

  • Communicating and Influencing - Communicate purpose and direction with clarity, integrity and enthusiasm. Respect the needs, responses and opinions of others.
  • Changing and Improving - Seek out opportunities to create effective change and suggest innovative ideas for improvement. Review ways of working, including seeking and providing feedback.
  • Managing a Quality Service - Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
  • Delivering at Pace - Take responsibility for delivering timely and quality results with focus and drive.
  • Making Effective Decisions - Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions

 

  • Knowledge/ Background/ Certification of Health and Safety practices in the work place.
  • Experience of working strategically with project management best practices.
  • Excellent organisational skills and with a keen eye for detail.
  • A minimum of (5) five years of experience leading and managing a diverse and multi-disciplined team.
  • Demonstrates excellent team management skills and effective communication skills.
  • Strong analysis, organisational, and time management skills.
  • Flexible, decisive, and resilient under pressure, with a proven track record of delivering results regularly within tight deadlines.
  • Excellent customer care skills and the ability to respond to a range of customer needs.
  • Excellent interpersonal and active listening skills, with the ability to cultivate and maintain a range of contacts at all levels.
  • Excellent communication skills in English, both written and verbal.
  • Able to express ideas and messages clearly and concisely, both oral and in written communication.
  • IT literate and well versed in the use of Microsoft Office applications, particularly MS Excel, PowerPoint and Project.
  • Background or relevant qualification in facilities management.
  • Background or relevant qualification in project management.
  • Experience working in an international organisation or large company in a similar capacity.
  • Experience of working in the UAE and/ or region in a similar capacity.
Changing and Improving, Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Leadership, Communicating and Influencing
5 June 2023
Executive Officer (EO)
Fixed Term, Full-time
35
36 months
Middle East & North Africa
United Arab Emirates
Abu Dhabi
British Embassy
1
AED
17,424
1 August 2023

Working hours and remuneration:

The Embassy aims to offer an attractive working environment and remuneration package for this role which includes 25 days of leave per annum (calculated pro-rata).

Salary is at AED 17,424 per month.

There are no other allowances payable as part of this package. No accommodation and relocation expenses are payable in connection with this position.

The Embassy is open from Monday to Friday, from 07:30 to 18:00. Conditioned working hours are 35 hours per week and specific working hours for this role will be confirmed at a later time. The successful candidate may need to occasionally work outside of normal Embassy hours.

The successful candidate will be required to transfer their visa under the Embassy's sponsorship.

How to apply:

Interested candidates must attach the following in their online application form:

  • an updated Curriculum Vitae (CV)
  • a covering letter/ motivation essay stating how you meet the requirements of the role
  • Examples in the relevant sections of the online application form of how you meet the key behaviours and skills required.

Applications that do not include this information will not be considered.

Closing date for applications is at 23:55 (local time) on 5th June 2023

Applications received after the stated deadline will not be considered.

Process:

The recruitment process, including security clearance, is expected to take around two - three months. The security clearance process includes checks available in country and with UK, dependant on the security level required for the role and the candidate's profile and UK footprint. You may experience some delay in the progress of this recruitment campaign, and we are working hard to minimise any disruption.

Due to the large number of applications, we receive, only those shortlisted for the next step of the recruitment process will be contacted.

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security-vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

Appointable candidates who were unsuccessful may be placed on a ‘reserve list’.  If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

 

The British Embassy Abu Dhabi is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.