View Vacancy - Executive Assistant to High Commissioner (MLT23.148)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Policy & Political roles)
Political

The British High Commission (BHC) in Malta is part of a worldwide network, representing British political, economic and consular interests overseas and is now looking for an Executive Assistant (EA) to High Commissioner. 

The main purpose of job working within the office of the High Commissioner, and reporting directly to her, the EA to the High Commissioner provides an interface between staff and external contacts.  The EA will ensure the smooth functioning of the office of the High Commissioner including diary management and management of logistics for events, meetings and visits.

Roles and responsibilities:

  • Manage High Commissioner’s office: respond to telephone and email enquiries, welcome visitors, liaise with colleagues to organise meetings, manage IT and stationery, ensure expenditure is paid promptly and recorded.
  • Manage the High Commissioner’s diary - organise her official and social programme, making appointments, set up meetings, respond to invitations. Ad hoc diary support to Deputy High Commissioner.
  • Coordinate official visit programmes, booking travel, accommodation and appointments
  • Manage the High Commissioner’s correspondence – ensuring incoming and outgoing correspondence is dealt with in a professional and timely manner, drafting replies.
  • Events. Organise events hosted by the High Commissioner – in partnership with the Residence and Events Manager - manage databases, issue invitations. Co-ordinate invitations for a major annual event.
  • Briefing. Coordinate briefing with Political team to ensure this reaches the HC in good time.
  • Wider Team Support. Support the wider team by organising visits, meetings, minute taking for meetings as agreed with the HC/DHC, including quarterly corporate board meeting.

 

•    Professional EA/Secretarial experience directly relevant to the key duties described above;
•    Proficiency in  English ( written and spoken, minimum C1 Level for CEFR framework);

•    Strong IT skills including Microsoft Office (Outlook, Word, Excel, Powerpoint).
•    Excellent all-round communication skills to manage customer expectations and deliver difficult messages
•    Ability to work well in a team and independently.
•    Strong problem solving skills using own judgement.


•    A knowledge of UK, Maltese and EU affairs and the workings of the UK and Maltese governments.
•    Maltese Language
Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together
2 April 2023
Administrative Officer (AO)
Full-time, Fixed term, with possibility of renewal
35
Europe, Eastern Europe & Central Asia
Malta
Valletta
British Embassy
1
EUR
2012.51 (Gross)
2 May 2023

This is a full-time 12 months contract with possibility of extension. 

The successful candidate will be subject to confirmation of a background check and security clearance.

All applicants should have the right to live and work in Malta. The British High Commission does not sponsor work permits.

Staff recruited locally by the British High Commission in Malta are subject to Terms and Conditions of Service according to local Maltese employment law.

Visa/Passport requirements: candidates must currently hold the independent right to live and work in Malta and be prepared to ensure that right remains throughout the scope of the contract. The successful candidate will be subject to professional background and security clearance.

When completing the motivation field please make sure you present clearly and concisely why are you applying for the position.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. 

FCDO does not pay for travel related expense incurred in interviews (including Security Check) or accept any financial risk, including cancelation or reschedule costs. The FCDO will not meet the costs connected with relocation if offered a position.

*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.