View Vacancy - Immigration Liaison Assistant, Home Office International Operations (ESP22.589)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
Home Office

The British Embassy in Spain is part of a world-wide network, representing British political, economic and consular interests overseas and is now recruiting for the position of Immigration Liaison Assistant, Home Office International Operations, based in Madrid.

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Main purpose of job:

Provide administrative and organisational support to the Immigration Liaison Manager (ILM) and Immigration Liaison Officers (ILO) as necessary;

To contribute to the wider objectives of the British Government’s Spain and Portugal networks and to support the Embassies’ positive working environment by becoming part of the British Government’s presence in Spain and Portugal, which aims to support and foster them and their work.

Roles and responsibilities:

  • Manage the team email inbox including responding to, actioning and referring on emails as appropriate;
  • Maintain risk databases, including substantial data entry and related background research and development;
  • Prepare statistics, reports and carry out translations;
  • Liaise with internal and external stakeholders including Embassy colleagues, airlines and local Law Enforcement across the region;
  • Organise regional travel, training sessions and internal/external meetings in consultation with the ILO/M.

  • Fluent English and Spanish both written and spoken is essential and will be tested during the application process;
  • IT literacy, a good knowledge of Microsoft Word, Excel, Outlook and Power Point is essential;
  • Flexibility. Occasionally the position may require the job holder to work extended hours or work flexibly, sometimes at short notice;
  • The ability to work effectively within a small team.
  • The ability to work effectively as part of the wider embassy structure, in accordance with embassy values, contributing to wider corporate life.
  • Experience of working in an international/multilateral environment;
  • Previous administrative experience;
  • Basic knowledge of UK and Spanish government/civil service structures;
  • Previous experience or knowledge of the travel industry, aviation and/or security sectors;
  • Basic knowledge of Portuguese language.
Changing and Improving, Managing a Quality Service, Delivering at Pace, Communicating and Influencing
1 February 2023
Administrative Officer (AO)
Full-time, Permanent
37.5
Europe, Eastern Europe & Central Asia
Spain
Madrid
British Embassy
1
EUR
€ 31,173.00/ yearly gross
1 March 2023

This is an (AO) grade, full-time permanent contract. The working hours are 37.5 hours per week.

The successful candidate is subject to a confirmation of a background check, security clearance and the successful completion of a probationary period.

The successful candidate will be enrolled in the Spanish Social Security Scheme and will therefore not be entitled to any gratuity from the Embassy based on gross annual salary.

The Embassy is a Diplomatic Mission with tax exempt status and does not collect taxes for other States. Employees are fully responsible for payment of income tax at the legally required rate. Staff recruited locally by the British Embassy in Spain are subject to terms and conditions of service according to local Spanish employment law.

Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Spain and be prepared to ensure that right remains throughout the scope of the contract.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

FCDO does not pay for travel related expense incurred in interviews (including Security Check) or accept any financial risk, including cancelation or reschedule costs. The FCDO will not meet the costs connected with relocation if offered a position.

*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed. 

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.