View Vacancy - Politics Team Support Officer (BEL21.209)
Due to COVID-19, you may experience some delay in the progress of this recruitment campaign. We are working hard to minimise any disruption. You may find more information in the Additional Information section below.
The United Kingdom’s Joint Delegation to NATO is the vital link between the UK Government and the North Atlantic Treaty Organisation. Its principal roles are to promote British interests in NATO and to keep UK Ministers and Government Departments informed about NATO discussions and is now looking for a Politics Team Support Officer for the UK Delegation to NATO in Brussels (UKDEL).
Working within the Political Section at the UK Joint Delegation to NATO, the jobholder will provide admin support to the team and wider Delegation, and assist in delivering UK objectives in the world’s most successful political-military alliance. Whilst this role is primarily admin focussed, due to the fast-paced nature of the work within the Political Team the jobholder is likely to have opportunities to provide policy support across a wide range of portfolios when required.
The North Atlantic Treaty Organisation (NATO) is the bedrock of the UK’s defence and security. It is undergoing its most significant changes since the Cold War to meet new and more assertive threats in an increasingly complex and uncertain world; and has recently moved into a new headquarters. The UK plays a highly respected leadership role in the Alliance. The growing threat to the international order, and NATO’s increasing political weight and breadth of engagement, is also strengthening the Alliance’s importance to the UK’s foreign policy.
The pace and range of work are increasing. The delegation is a busy team, a mixed community of UK diplomats, Ministry of Defence civilians, military officers and locally hired employees, operating at a high tempo in a challenging multilateral environment. It also has a broad learning and development offer, and clear values of respect, integrity, fairness and inclusivity.
Main Duties and Responsibilities:
- As with all jobs in the Delegation, we promote an adaptable and responsive approach, which means the jobholder will need to be ready to adapt their focus to deal with changing circumstances and priorities. The jobholder will be a strong team player. Working in a large and diverse mission, there are plenty of opportunities to get involved in cross-team issues, and the jobholder will be expected to make an active contribution to supporting the effectiveness and wellbeing of the UK delegation and its people, based on their particular interests and experience.
- You will support core office management at the heart of a busy multilateral diplomatic mission. The UK Delegation is joint – it reports directly to the Foreign, Commonwealth and Development Office (FCDO) and the UK Ministry of Defence (MOD). The jobholder will therefore gain experience of working with civilian and military personnel and have the opportunity to build key Civil Service skills. The position also offers unique insight into the UK’s relationship with NATO – the cornerstone of our security.
- You will also provide resilience to other UKDEL work, potentially including moving to provide admin support to other teams across the Delegation if required. You may also support planning for senior officials’ visits, and support senior officials including the Ambassador and Military Representative, ensuring they are briefed and supported in their own committees when these touch on your policy areas.
- The successful candidate will, jointly with the politics team administrative assistant, predominantly provide administrative support, including horizon-scanning, and assist UK diplomats as they prepare for committees and provide policy advice to senior officials. NATO HQ develops a vast amount of information each day and this requires triage and distribution. You will help to manage the transfer of information for the delegation between various separate IT systems, ensuring the secure handling and distribution of papers (this task is shared with all support staff in the delegation).
- You will also have some policy responsibility, initially for UK objectives on Human Security (including Protection of Civilians), NATO’s Building Integrity Initiative, and the Science for Peace and Security grants. There may also be opportunities to support lead officers on advancing the Women, Peace and Security agenda at NATO. This will involve developing expertise, working with NATO staff, NGOs, Whitehall, and the UK’s diplomatic network, and representing the UK in negotiations. There may be opportunities to work on other policy areas, including NATO partnerships with non-Allies, and to cover more senior roles during absences. The focus of your policy work is likely to flex over time according to changing priorities, so you will need to be willing to adapt or shift from these to other areas as needed. Working in a large and diverse mission, there are plenty of opportunities to get involved in cross-team issues, and the jobholder will be expected to make an active contribution to supporting the effectiveness and wellbeing of the UK delegation and its people, based on their particular interests and experience.
- Full professional proficiency in English, including excellent writing skills (written and spoken, minimum of C1 level for CEFR framework*);
- Proficient user of Microsoft Office (Word, Excel, and Outlook);
- Strong focus on customer needs and stakeholder management;
- Ability to build relationships, in person and remotely;
- Strong communications skills;
- A levels and/or two years of work experience.
- An interest in current affairs and international relations;
- Experience of government work;
- Experience of providing administrative support in a high-paced environment;
- Basic proficiency in French, including writing skills (written and spoken, minimum of A1 level for CEFR framework*).
This is a permanent full-time contract for 5 working days (36.25 hours net) per week. The monthly gross salary for this position is € 3,486.19, A2 level. In addition, we offer an extensive salary package, which includes a 13 month, luncheon vouchers, pension scheme, optional hospitalisation insurance (subject to monthly employee contribution), reimbursement of public transport and a lot more. We offer more days of annual leave than the Belgian requirements.
Please note that Belgian nationals will be paid their salary gross and are expected to comply with their tax obligations through completion of a tax return to the Belgian authorities. Non-Belgian nationals will receive their salary net, minus the deduction of an equivalent level of Belgian tax retained at source. Further information on this will be given to candidates during the recruitment process.
Staff recruited locally by the British Diplomatic Missions in Belgium are subject to Terms and Conditions of Service according to local Belgian employment law.
The successful candidates will be subject to professional background checks and security clearance.
Passport: officers are expected to be in possession of a passport due to the possibility that they may be asked to undertake business travel.
Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Belgium and be prepared to ensure that right remains throughout the scope of the contract.
Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.
Please note, Common European Framework of Reference for Languages: Learning, Teaching, Assessment indicates Level C1 as Mastery or proficiency Level which comprehends that a person can understand with ease virtually everything heard or read; can summarize information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation; can express themselves spontaneously, very fluently and precisely, differentiating finer shades of meaning even in the most complex situations. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.
Please be advised that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Information due to COVID-19:
- You may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption;
- Interviews will be done remotely if the existing situation determines this to be the right course of action;
- Starting date may be delayed depending on circumstances at the time and it will be agreed with the selected candidate.
Due to COVID restrictions, the successful candidate may be required to work some of the time from home, though this may vary dependent on local conditions in Brussels.
The UK Government is an equal opportunities employer. However, due to security requirements, electronic devices are not permitted in NATO workspaces and certain assistive technologies and IT therefore may not be suitable for this role. We will consider requests on a case-by-case basis and make every effort to accommodate reasonable adjustments.
This opportunity is closed to applications.