Main Purpose of Job:
The British Consulate-General in Chongqing is part of a world-wide network of 230 Posts, representing British political, economic and consular interests overseas. Our office in Chongqing has 35 staff and represents British interests in South West China, i.e. Chongqing, Sichuan, Yunnan and Guizhou.
The Executive Assistant reports directly to the Consul-General (CG). The successful candidate will be responsible for delivering effective direct administrative support to the Consul-General and work more widely with the Consulate team to successfully deliver key objectives. In addition to coordinating and managing the CG’s time (e.g. keeping the diary up to date, arranging necessary briefing, tickets, visit programmes etc.), This role offers a great chance to get involved in the Consulate’s full range of activities and the post-holder will build and maintain relationships with internal and external stakeholders, working with partners in the Consulate-General and across the China network.
What the Jobholder will be Expected to Achieve:
Executive Assistant to Consul-General (60%)
Cross-post visits, projects and co-ordination work (10%)
Line Manager for Residence Housekeeper (10%)
Learning and Development (20%)
Resources Managed (staff and expenditure):
Proven experience as PA in busy role
We offer a competitive package which includes:
There is also plenty of opportunity to develop on and off the job and establish expertise and build capability. We are strongly supportive of the job holder continuing to develop their professional skills. The Mission encourages a blended learning culture based on the 70/20/10 model which includes e-learning, mentoring, coaching, other development activities and role-specific required trainings. This offer also includes supporting staff members to take part in a 5 days of learning activities each year.
Working Pattern: Full-time, in-office employment. Availability for occasional irregular hours required (for which Time Off in Lieu will be available).
Employment offers are subject to successful clearance of pre-employment and security checks. Staff who are locally recruited by the British Consulate General Chongqing are subject to Terms and Conditions of Service according to local Chinese employment law.
No accommodation or relocation expenses are payable in connection with this position. All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.
Learning and Development Opportunities (and any specific training courses to be completed):
We provide a comprehensive range of learning opportunities to employees on induction, professional development, job shadowing and other soft skills.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Note: All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage. Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
To ensure a successful application it is important that you explain how you demonstrate these behaviours, including through your experience. You are strongly advised to read the Success Profiles Civil Service Behaviours Framework, which provides detailed guidance on how the behaviours are defined.
Applicants are encouraged to use the STAR (Situation, Task, Action, Result) format to prepare specific examples of when they have demonstrated these behaviours in their application. Using the STAR format to provide evidence of your skills and experience in your application and at interview helps to give a structure. You briefly describe the situation in which you showed the behaviour, and then explain your task in addressing the situation, what action you took and the result of this.
For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender and nationality.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
This opportunity is closed to applications.
