View Vacancy - IL - Protocol and Transport Manager (AO)
The British Embassy in Israel is part of a worldwide network, representing British political, economic and consular interests overseas and has an exciting opportunity for a Protocol and Transport Manager under the Corporate Services Team.
This is an excellent opportunity for a motivated self-starter to play a central role in the administrative support of the British Embassy.
The jobholder will be the main point of contact for requests to and from Israeli Government Offices particularly Ministry of Foreign Affairs, in addition to, direct responsibility for the team of drivers and the Embassy’s fleet of vehicles, transport logistics and related budgets.
Duties and responsibilities:
Protocol
- Main point of contact at the Ministry of Foreign Affairs, and other government offices/ Embassies in relation to Protocol work including processing visas, relevant applications for diplomatic staff and purchase/import/sale of vehicles
- Lead on entrance and exit of diplomatic staff and support visitor’s arrival by liaison with Ben Gurion Airport and Israel’s land borders
- Lead on customs related work such as clearance of diplomatic vehicles and imports
Transport
- Line Management of five (5) members of the Transport team
- Manage the Transport budget and account for all transport related spend
- Manage Transport logistics including fleet management
- Manage and implement Foreign, Commonwealth and Development Office (FCDO) and local policies
The above list is not exhaustive and the jobholder will be required to be flexible and take on other ad hoc tasks as required, including participating in the Embassy’s emergency planning and any other response to a crisis affecting UK Citizens.
Key behaviours required:
- Seeing the Big Picture - Understand how your role fits with and supports organisational objectives. Recognise the wider Civil Service priorities and ensure work is in the national interest.
- Making Effective Decisions - Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.
- Leadership - Show pride and passion for public service. Create and engage others in delivering a shared vision. Value difference, diversity and inclusion, ensuring fairness and opportunity for all.
- Communicating and Influencing - Communicate purpose and direction with clarity, integrity and enthusiasm. Respect the needs, responses and opinions of others.
- Developing self and other - Focus on continuous learning and development for self, others and the organisation as a whole.
- Managing a Quality Service - Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
- Excellent communication skills in English and Hebrew, both verbal and spoken. Able to express ideas and messages clearly and concisely, both orally and in written communication.
- Management experience of a team for at least three (3) years.
- Strong interpersonal skills with an ability to develop a strong network of contacts; strong customer service skills.
- Excellent communication skills - presenting a professional image of self, the Embassy and the FCDO. Conveying information accurately and concisely.
- Proven organisational and administrative skills - following set procedures and guidelines methodically and accurately without supervision. Sharp eye for detail.
- Proven ability of seeing the big picture, identifying barriers, making effective decisions, solving problems creatively, being flexible and working well under pressure.
- Excellent IT skills – including Outlook, Word, Excel and ability to learn new programmes quickly.
- Experience working with Government offices.
Eligibility:
If you are selected for this position, we will be able to employ you as long as you:
- Receive the appropriate level of security clearance; and
- Are able to work legally in Israel.
Working hours and remuneration:
The Embassy aims to offer an attractive working environment and remuneration package for this role, including a non-negotiable salary of ILS 12,500 per month plus transport allowance and social benefits: Pension employer contribution 7.5% and Keren Hishtalmut employer contribution 7.5%.
No accommodation nor relocation expenses are payable in connection with this position. Parking facilities are not provided nor paid for by the Embassy.
This position is for a full-time employment, on a permanent contract, subject to a 4-month probationary period.
Working hours is 37.5 per week. Normal working hours are Monday to Thursday 8:00-16:00 and Friday 8:00-13:30. The role is suitable for a hybrid working pattern, with a minimum of two days per week being worked in the office. Some overtime may be required occasionally.
Any flexible working patterns may be considered based on operational requirements and agreement with the line manager, and in line with FCDO and Embassy policies.
The Embassy is committed to providing a wide range of learning and development (L&D) opportunities. The Embassy invests in staff’s development with a variety of learning and development opportunities. These include regular personal and professional development opportunities available at the Embassy, including through informal events on various subjects relating to the Embassy’s work, mentoring and more formal training. This compliments the extensive professional and personal development opportunities offered by the FCDO’s International Academy and Civil Service Learning.
How to apply:
Interested candidates must include 1) an updated Curriculum Vitae (CV) 2) motivation essay, in the relevant sections of the online application form, stating how you meet the requirements of the role; and 3) examples, in the relevant sections of the online application form, of how you meet the experience/ skills required.
Applications that do not include this information will not be considered.
Closing date of receiving applications is before 23:55 (Local Time) on 14 April 2024.
Applications received after the stated deadline will not be considered.
Internal candidates (i.e., those who are currently employed by the British Embassy Tel Aviv/ British Consulate General Jerusalem) applying for this position should consider informing their current line manager upon submission of their application.
Process:
The recruitment process, including security clearance, is expected to take around two-three months. The security clearance process includes checks available in country and with UK, dependant on the security level required for the role and the candidates profile and UK footprint. You may experience some delay in the progress of this recruitment campaign, and we are working hard to minimise any disruption.
Appointable candidates who were unsuccessful at interview may be placed on a ‘reserve list’. If during the reserve period of six (6) months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security-vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
Staff recruited locally by the British Embassy are subject to terms and conditions of service according to local labour law.
The British Embassy Tel Aviv is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
This opportunity is closed to applications.
