View Vacancy - FJS - Post Security Manager, EO

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Security

Main purpose of job:

Working to the Regional Overseas Security Manager (ROSM), the Post Security Manager (PSM) is responsible for the day-to-day security of the British High Commission platform and personnel. You will act as the main liaison point between the High Commission and the contracted Security Officers and be responsible for the management of all security-related matters within the estate (High Commission and Residence). You will provide, implement and monitor security solutions, ensuring business continuity, delivering a first-class service.

In addition, this role involves a considerable level of oversight and supervision including supervision of the High Commission's fleet, logistics and drivers. You will act as the interface between a wide range of internal and external stakeholders including, UK and Country-Based Staff, like-minded security personnel from the international community and members of the diplomatic community.  You will contribute to the smooth running of the High Commission by supporting business outside of your immediate work area; sharing knowledge and experiences to support others. 

The role calls for a discrete, confident and articulate individual who can project their presence, but also someone who can display empathy and calmness in challenging situations.

Roles and responsibilities/what the jobholder will be expected to achieve:

1. Security Management

Reporting to the ROSM, you will implement and oversee the day-to-day management of the High Commissions security function in accordance with FCDO security policies and local post guidance.

  • Provide a security service to all HC staff, visitors and contractors
  • Manage the BHC security contract ensuring effective delivery across the estate. Including, monitoring and evaluating performance against KPIs
  • Review and update security officers assignments and instructions periodically
  • Deal with security incidents and conduct investigations where necessary in accordance with FCDO guidance. Reporting fully on any security incidents to London
  • Oversee the breach policy and records in accordance with FCDO policy and Post Security Regulations part 1 & 2, liaising with London
  • Deliver security inductions to all new staff and family members, ensuring compliance with Post Security Regulation
  • Interact with the senior management team and set focus and direction
  • Oversee security of events within the estate and high-profile visits from the UK
  • Management of CCTV and ID cards, ensuring staff and guest passes are issued appropriately
  • Act as Post Security Officer, working with the ROSM on additional security briefings as required
  • Management of the Diplomatic bag and monitoring of external mail
  • Representing at meetings and consultation with local security contacts (including other Diplomatic security teams) and exchanging information.

2. Vetting and Clearances

  • Management of staff vetting and clearances
  • Ensure that all staff security clearances are correct and in accordance with FCDO guidance and the Post Security Committee policy
  • Undertake security-vetting interviews with all country-based staff prior to appointment, reporting any issues or vulnerabilities and seeking approvals
  • Liaise with internal and external stakeholders on issues regarding vetting or clearances
  • Oversee the maintenance of the Overseas Security Clearances & Administration (OSCA) records in accordance with post guidance.

3. Planned Works and Maintenance

  • Liaise with Estates team on major works and access for external contractors, all scheduled or emergency work, improvements or projects under the guidance and instruction of the ROSM and Senior Technical Security Officer (STSO), ensuring appropriate security measures are implemented
  • Liaise with Technical Works Supervisor (TWS) and Corporate Services Manager regarding Health and Safety and Fire Regulations
  • Advise Estates team of FCDO security requirements for UK-based residential accommodation.

4. Event Security Management

  • Advise internal and external stakeholders on the security management of events within the Fiji estate
  • Ensure security protocols are followed by internal and external stakeholders before, during and after the event
  • Provide appropriate direction and supervision to the contracted security appropriate to the size and scale of the event, arranging additional staff as necessary
  • Security check the guest lists for events, reviewing anomalies
  • Provide advice to internal and external stakeholders to meet the expectations of all.

5. Fleet Management

  • Management of the High Commission Fleet and drivers
  • Working with the ROSM, you will be responsible for the provision of security training, instructions, supervision and information for country-based staff and UK-based staff at the High Commission
  • You will also be responsible for running regular security campaigns to raise security awareness. 

6. Crisis/Disaster Management

  • Lead on security responsibilities within the Crisis Management Plan
  • Available to support the wider Oceania network on security related matters.

7. Work as Directed

  • Carry out other security-related tasks as required
  • There will be occasions where you will be required to work outside of normal working hours, including weekends
  • There may be opportunities to travel to within the Oceania network supporting other Posts within the region.

8. Other Duties as Assigned

This job is available on a full or part-time (minimum 3 days a week) basis. Please express your preferred working pattern in the application. All patterns will be considered equally.

Essential on arrival:

  • Experienced working in a demanding role with an ability to function in a fast-moving environment
  • Interpersonal skills with the ability to communicate well at all levels and grades
  • A self-starter with the ability to work on his/her own with little, or no supervision
  • Be able to work flexibly to meet ever-changing needs.
  • Must be fluent in English, spoken/written and demonstrate good drafting skills
  • Be proficient in Windows, Microsoft Office, Teams and internet-based applications.

Desirable:

  • Security experience, private or public sector
  • Understanding how diplomatic missions function and wider FCDO procedures would be beneficial.
Changing and Improving, Making Effective Decisions, Managing a Quality Service, Communicating and Influencing
13 June 2023
Executive Officer (EO)
Full-time, Fixed term, with possibility of renewal
38
Asia Pacific
Fiji
Suva
British High Commission
1
FJD
34,644.00 annual
7 August 2023

Open to Fiji citizens, permanent residents. Interstate applicants will be required to meet their own travel and relocation expenses.

No accommodation or relocation expenses are payable in connection with this position.

Staff recruited locally by the High Commission are subject to Terms and Conditions of Service according to local Fiji employment law.

Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

Learning and development opportunities:

The High Commission and FCDO are strong supporters of learning and Development using facilities available both in the office and overseas.  

Working Hours:

This job is available on a full or part-time (minimum 3 days a week) basis. Please express your preferred working pattern in the application. All patterns will be considered equally.

Normal working hours are from 08:00 - 16:15 from Mon-Thurs and 08:00 - 13:00 on Fridays. 

Occasionally, in line with operational duties or travel, we might ask you to work outside normal working hours and would expect flexibility.

Other Information:

The How We Work Statement (below) sets out the ambition we share across the FCDO for how we lead and behave towards each other, how we make decisions, and how we get the job done. 

  • We put respect and kindness first. We are inclusive, we get to know each other, and value our diversity and the contribution we each bring. We are fair, act with integrity, and tackle inequality and unacceptable behaviour. We work together and take responsibility to solve problems.
  • We draw on the expertise, insight and diverse perspectives of people across the FCDO, HMG, and beyond. We use the best available data and evidence. We are open to challenge and take a sustainable, long-term approach. We are transparent about the rationale for decisions and smart about taking and managing risks.  
  • We are agile and alert to emerging opportunities. We encourage learning, innovation and use of data and digital. We are all clear on what we are expected to deliver and support each other in doing so. We look to reduce duplication and unnecessary process. We are committed to transforming both the FCDO and the way HMG delivers international policy.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline."

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.

All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.

For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender, and nationality.

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.