View Vacancy - KL - Team Coordinator (Political, Economic and Public Diplomacy), A2
The role of the Team Coordinator is to organise and support the work of the Political, Economic and Public Diplomacy (PEPD) team in the British High Commission Kuala Lumpur, and to assist in the management of the team’s budgets. The Team Coordinator will also play a central role in planning and delivering ministerial and other high-level visits and events for the team.
Roles and Responsibilities:
- Coordinate visits and events from/to the UK or elsewhere, and provide on-site support during official programmes
- Assist project leads in the PEPD team with programmes ranging from youth engagement, human rights and governance matters
- Manage the PEPD department, including organising internal and external meetings and providing administrative and logistical support to the team
- Monitor, maintain records and provide support in relation to the department’s budget and procurement activities, including liaising with suppliers and vendors
- Maintain the team’s contacts database and paper/electronic correspondence
- 2 years proven experience in a relevant role, preferably in the capacity of a Personal Assistant or a similar role.
- Experience of finance/budget management including monitoring spend and processing invoices.
- Excellent communication skills with language proficiency in English and Malay, both spoken and written.
- Excellent IT skills with a working knowledge of Microsoft Word, Outlook, Excel.
- Highly organised, able to plan and prioritise effectively and produce clear and accurate work with attention to detail.
- Ability to work independently, use initiative to solve problems and contribute to cross-team working.
- Previous experience of project management.
- Previous experience working in an international organisation.
The British High Commission offers a competitive remuneration package, benefits, a leave entitlement of 20 days per annum and extensive Learning and Development opportunities. Specific training and mentoring will be provided to the successful candidate.
Employment offers are subject to successful clearance of pre-employment checks.
Staff recruited locally by the British High Commission in Kuala Lumpur are subject to Terms and Conditions of Service according to local employment law.
No accommodation or relocation expenses are payable in connection with this position. You must have or be able to obtain work authorisation in Malaysia in order to apply. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.
All applications must be received before 23:55 on 18 October 2017.
Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.
The successful candidate should be able to start as soon as possible.
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Please check your application centre regularly for any update on your application.
This opportunity is closed to applications.