View Vacancy - Executive Assistant / Projects Officer

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Foreign, Commonwealth and Development Office (Operations and Corporate Services)
HR

Contributing to the delivery of the UK government’s   commercial work across Brazil and wider Latin America & Caribbean region (LATAC   – 16 countries), consisting of two main elements:

  1. Managing Executive Office of Sao Paulo Consul General / LATAC Regional Director   and Deputy Consul General / Brazil Country Director
  2. Supporting LATAC project work, reporting to   thematic leads in markets around the region

 

Roles and responsibilities:


Supporting   DIT Latin America & Caribbean work through involvement in specific   projects, reporting to thematic leads in markets around the region. The jobholder will therefore work across a   diverse and varied portfolio of activity, including supporting:

-            Teams/markets in the region to deliver major   activities, eg. promotional event or Ministerial visit

-            Support the development of new areas of work for DIT   LATAC, internally and externally, eg. Trade Policy

-            Identification of new areas of commercial opportunity   for the UK in Latin America & the Caribbean

-            Region’s operational function at peak times, eg.   business forecasting

-            Deliver the annual DIT Regional Conference


Lead the Sao Paulo   Executive Office with responsibility   for :

-            Strategic management of Consul General   / Regional Director and Deputy Consul General / Country Director agendas - and supporting the A2 / intern as they   manage the logistics of the diary

-            Active management Consul General /   Regional Director inbox – responsibility for flagging and dealing with urgent   / important issues in the absence of either

-            Creation of a plan for and overseeing   the effective development of our proactive use of the contacts database

-            Advice on day-to-day issues such as invitations and events working across teams   in Brazil, UK and the continent

-            Development of a strategic programme   of cross-sector activities at the   Consul General’s residence

-            Overall responsibility for the   Executive Office budget

-            Support to the Ambassador and other   senior visitors to Sao Paulo


Resources managed (staff and expenditure):


  • 1 staff member (A2)


  • Administration
  • Budget management
  • Event management
  • English and Portuguese fluency

 

  • Project management
  • Business planning
  • Dealing with external enquiries
  • Spanish
17 October 2017
Executive Officer (EO)
Full-time
36
Latin America and Spanish speaking Caribbean
Brazil
Sao Paulo
British Consulate General
1
BRL
7700
27 November 2017

The British Diplomatic Mission to Brazil, or “Brazil Network”, has a learning culture that encourages all of its staff to develop, through formal training, learning from others and on the job.  On that basis, the successful candidate will be encouraged to carry out a formal induction at DIT Headquarters in London, visit the UK to develop knowledge of the UK supply in the Marine and Power sectors under the “Developing Sector Knowledge” initiative.

The Brazil Network energy campaign team, which comprises policy, programme and trade promotion staff is committed to support its members to learn from one another through close working and job shadowing.

To be based in Sao Paulo, also working hand-in-hand with LATAC Operations Manager in Rio de Janeiro
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.