View Vacancy - Receptionist in Nur-Sultan (KAZ20.431)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support

Due to COVID-19, you may experience some delay in the progress of this recruitment campaign. We are working hard to minimise any disruption. You may find more information in the Additional Information section below.

The British Embassy in Kazakhstan is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking for a Receptionist (Maternity-cover), based in Nur-Sultan.

Embassy fleet management:

  • Liaison with the Administration for Service to the Diplomatic Corps (UPDK) on official and diplomats’ vehicles registration/de-registration including other legal mandatory procedures;
  • Transport bookings system coordination, annual cars insurance handling, line-managing Embassy drivers, mileage and fuel records monitoring;
  • Winter bus service assistance to Corporate Services Officer (emails, Winter bus Declaration distribution).

Administrative Support:

  • Receiving and processing Embassy visitors;
  • Registration, sending outward mail and diplomatic bags via official contractor;
  • Receiving and dispatching incoming mail across Embassy sections;
  • Telephone exchange, monitoring building access cards for the British Embassy staff and guests/visitors;
  • Stationery and cleaning materials stocks handling and reporting Corporate Services Officer on this;
  • Order of business cards;
  • Translations upon request.

 Financial Assistance:

  • Prism requisitioning and receiving under close cooperation with Financial Hub Centre and Corporate Services Manager supervision;
  • Support to the Accounts section on invoice control, cover for the Accountant in specific responsibilities;
  • Invoice processing and supplier management;
  • Receipting goods and services via Oracle software.
  • Proficient in English and Russian (both written and spoken, minimum of C1 level according to the CEFR framework* / IELTS level 6.5 or above)
  • Bachelor's/University degree;
  • Previous experience as Administrative, Corporate Assistant, Officer Manager or similar roles;
  • An experienced problem solver, preferably in a customer services role;
  • A self-starter that can work well both individually and in a team;
  • Good self-management and organisational skills with an ability to plan and prioritise effectively with competing workload under pressure;
  • Excellent listening and communication skills;
  • IT proficiency – Using Microsoft Office, Outlook and ability to learn FCDO systems.
  • Good spoken and written Kazakh would be an asset;
  • Experience in international organisations.
25 November 2020
Administrative Assistant (AA)
Full-time, Fixed term, with possibility of renewal
Europe, Eastern Europe & Central Asia
Kazakhstan
Nur-Sultan
British Embassy
1
USD
855
11 January 2021

This is a full-time position of 5 working days (36 hours net) per week, 12 months contract with possibility of extension by mutual agreement.

Salary will be USD 855 per calendar month (gross) and a 13th month salary is payable at the end of the year. Please note that it is the employee’s responsibility to pay individual income tax.

Employees are entitled to annual leave entitlement pro-rata based on 25 days total per calendar year. In addition, the Embassy observes up to 14 days public holidays marking different Kazakh and UK holidays. The Embassy provides medical insurance for the job holder and two dependants.

There will be learning and development opportunities available and an excellent benefits package with a flexible and friendly employer.

The successful candidate will be subject to confirmation of a professional background check and security clearance, and is expected to commence employment as soon as possible. The successful candidate must have pre-existing work authorisation for the Kazakhstan in order to apply. All applicants should have the right to live and work in Kazakhstan. The British Embassy does not sponsor applications for work permits.

Staff recruited locally by the British Embassy in Kazakhstan are subject to Terms and Conditions of Service based on Kazakhstan employment law.

Information due to COVID-19:

  • You may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption;

  • Interviews will be done remotely if the existing situation determines this to be the right course of action;

  • Starting date may be delayed depending on circumstances at the time and it will be agreed with the selected candidate.

Please note that the deadline for applications is 23:55 of the day mentioned in the above field “Application deadline”.

We kindly advise you to allow enough time to complete and submit your full application.

Only applications completed and submitted before the closing of the deadline will be considered. 

*Please note Common European Framework of Reference for Languages: Learning, Teaching, Assessment indicates Level C1/C2 as Mastery or proficiency Level which comprehends that a person can understand with ease virtually everything heard or read; can summarize information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation; can express themselves spontaneously, very fluently and precisely, differentiating finer shades of meaning even in the most complex situations. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.