View Vacancy - Corporate Services and Estates Assistant (SWE18.709)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Estates

The British Embassy in Stockholm is part of a worldwide network, representing British political, economic and consular interests overseas and is now looking to recruit a Corporate Services and Estates Assistant.

This is a new position created to provide additional support to the Estates Manager, delivering work following FCO guidance.


Main Duties and Responsibilities

Accommodation

  • Day to day responsibility for Embassy accommodation, furniture and furnishings (residential and non-residential), in line with the FCO Policies;

  • Responsible for furniture/domestic supplies and inventories, preparing and implementing rolling furniture programme;

  • Budgets; Responsible for tracking and monitoring Residential Furniture and Rental and cleaning account lines;

  • In co-ordination with Community Liaison Officer (CLO), helping new arrivals to settle into properties, carrying out March In and March Out procedures for arriving and departing UK officers;

  • Maintain basic property data on Estates Database;

  • Management of Transit Flats;

  • Management of rental accommodation contracts; includes property searches with real-estate agents, inspection of properties and preparation of leases.

Maintenance

  • Overseeing the maintenance of the residential properties; prioritizing jobs and ensuring they are completed satisfactorily by either the local maintenance team, landlord or by contractors;

  • Administration of Work Requests for accommodation.

General

  • Line management of housekeeping team;

  • Procurement; requisitioner/receiver; GPC card holder;

  • Accurate record keeping of Estate/Accommodation files;

  • Cover for Maintenance Officer only related to accommodation;

  • Cover for Community Liaison Officer;

  • Provision of Health & Safety Induction for Staff.

     


  • Good organisational skills and ability to prioritise various tasks and conflicting deadlines;

  • Experience in contract management;

  • Previous line management experience;

  • Customer centred focus including ability to manage expectations effectively;

  • Fluency in English and Swedish both spoken and written;

  • Driving licence.

  • Knowledge of Health and Safety Regulations in Sweden and/or UK;

  • Budget management experience;

  • Previous experience with building management or maintenance services.


20 November 2018
Administrative Officer (AO)
Full-time, Fixed term, with possibility of renewal
40
Europe, Eastern Europe & Central Asia
Sweden
Stockholm
British Embassy
1
2 January 2019

This is a fixed-term contract for 12 months, with possibility of contract extension for another 12 months.

All applicants should have the right to live and work in Sweden. The British Embassy does not sponsor for work permits.

Please note that being a Locally Employed staff by the British Embassy will not give access to be registered with the Swedish population registry. According to the Swedish Ministry for Foreign Affairs the Locally Employed Staff should be either Swedish citizens or permanent residents, i.e. registered with the population registry before starting the employment. For more information please consult:

http://www.government.se/government-of-sweden/ministry-for-foreign-affairs/diplomatic-portal/diplomatic-guide/#FEmplyoment

The successful candidate will be subject to confirmation of a background check and security clearance.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

FCO does not pay for travel related expense incurred in interviews (including Security Check) or accept any financial risk, including cancelation or reschedule costs. The FCO will not meet the costs connected with relocation if offered a position.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.