View Vacancy - HK - DIT Events & Communications Officer A2(L)

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Department for International Trade roles (DIT)
Department for International Trade (DIT)

Main purpose of job:

This is an exciting role for an enthusiastic, proactive and flexible Events and Communication Officer (Hong Kong) to join the Department for International Trade (DIT) Marketing and Communications team, China and Hong Kong. You will be part of the team that ensures the excellent design and execution of high-profile events and missions that are often at the centre of Ministers’ interests and aim to advance the trade and investment ambitions articulated in the DIT Regional Trade Plan for the China and Hong Kong region, which are:

Objective 1 - Driving and inspiring UK exports to China, significantly increasing the UK market share of China's goods imports, and more than double the value of UK services exports.

Objective 2 Consistent trade policy engagement with China to achieve incremental market access, mitigate business risk and prepare for future trade deals

Objective 3 - Broadening and deepening the UK-China investment partnership, positioning the UK as the top European destination for Chinese investment and providing strong support for UK investors.

The Department for International Trade (DIT) was established by the Prime Minister in July 2016 to integrate and elevate the Trade agenda; help secure a better deal for the UK as it negotiates a successful exit from the EU; and, establish new relationships with other countries around the globe. DIT promotes British trade across the world and ensures the UK takes advantage of the huge opportunities open to us, securing and improving the economic well-being and stability of the UK, and helping to create tens of thousands of jobs every year.

Led by Her Majesty’s Trade Commissioner for China and Hong Kong we are one of nine global regions and part of an overseas network that operates in 108 countries. The largest DIT overseas network in the world, with 200 staff across six posts - the British Embassy in Beijing, plus Consulates in Hong Kong, Shanghai, Guangzhou, Chongqing and Wuhan – DIT, as part of the One HMG network in China and Hong Kong, offers a fast-paced place to work at the heart of UK: China Government relations.

Detail

We are seeking an energetic and organised Events and Communications Officer (Hong Kong) who will bring to life the DIT spirit by being ‘Expert, Engaging, Enterprising and Inclusive’ and who will have real interest and experience in events management and marketing support. Equally important will be the ability to build and develop professional and respectful internal and external relationships with colleagues, Ministerial teams, business leaders and suppliers alike. Positively portraying the ambitions of DIT and ‘One Her Majesty’s Government’ to external audiences at events and missions will be key, as is interest in working in a fast-paced government environment.

You will be an enthusiastic, flexible and practical with a great eye for logistics, design and detail with excellent project management skills. As part of the close knit Events and Communications team, you will be involved in all aspects of events and missions organisation: writing production briefs; logistics; design; working with suppliers; managing invitations and processing invoices. Above all you will be on site to ensure that everything runs smoothly, to a high quality, delivering good value for money and on time. 

Roles and responsibilities / what will the jobholder be expected to achieve?:

Events and Marketing Support: 

  • Provide administrative support to the Head of Marketing and Communications-China/HK including preparing decks, taking notes, sending out communications and following up on actions.
  • Support the Marketing and Communications Team in the organisation and delivery of events in Hong Kong, Macao and the Greater Bay Area, keeping overall events programmes up to date and well organised.
  • Draft clear and concise production briefs and work closely with the brand team to design materials for events.
  • Contribute to the project planning of major events and campaigns and monitor the working timeline with the project team.
  • Coordinate communications (including PR) for visiting UK officials and ministerial officers.
  • Manage logistics with suppliers, guests and sponsors at events.
  • Coordinate event guest lists and manage invitations and RSVP.
  • Research on audience and media insights to support DIT Hong Kong’s campaigns.

 Media, Digital and Content Marketing:

  • Monitor digital channels, amplify, share and like content and support on evaluation, including preparing media and digital reports.
  • Contribute to content creation and planning for social media and PR campaigns
  • Provide support to Events and Communications Manager, helping them to keep CRM databases, content plans, social media plans and schedules up to date.

Communications and Engagement: 

  • Build close relationships within DIT and across One HMG partners and publicise DIT Hong Kong’s campaigns via internal communications channels.
  • Maintain the database of contacts relevant to the event or mission, including guest lists.

Contract and Financial Accountability:

  • Manage financial processes (data collection, inputting, contracts, raising requisitions and filing and PRISM input) across the spectrum of events and missions commissioned and delivered across the One HMG network.

Corporate Contribution:

  • Play an active role in embedding the ‘DIT Spirit’ by identifying and progressing opportunities to promote the department’s values of being Expert, Engaged, Enterprising and Inclusive.

This position is open to Hong Kong citizens, permanent residents, and partners/dependents of UK-based diplomatic staff currently posted in Hong Kong. Employment offers are subject to successful clearance of pre-employment checks. No accommodation or relocation expenses are payable in connection with this position. Candidates must have or be able to obtain work authorisation for Hong Kong in order to apply.

·       Experience in event management and/or marketing communications

·       High standard of written and spoken English-equivalent to a native speaker

·       Strong numeracy and IT skills (particularly Word, Excel, Powerpoint)

·       Fluency in Cantonese and/or Mandarin, both spoken and written

·       Photoshop/Adobe Illustrator skills

Collaborating and Partnering, Delivering Value for Money, Delivering at Pace
28 August 2019
A2 (L)
Permanent
41
Asia Pacific
Hong Kong SAR
Hong Kong SAR
British Consulate General
1
21,000
30 September 2019

Learning and development opportunities (and any specific training courses to be completed):

  • Courses and materials offered by the trade / prosperity academy of the Diplomatic Academy
  • Attending external events and conferences hosted by academic institutions, business chambers, etc
  • Benefit from Posts internal learning and development strategy which allows individuals to bid for specific training needs.

This position is open to Hong Kong citizens, permanent residents, and partners/dependents of UK-based diplomatic staff currently posted in Hong Kong. Employment offers are subject to successful clearance of pre-employment checks. No accommodation or relocation expenses are payable in connection with this position. Candidates must have or be able to obtain work authorisation for Hong Kong in order to apply.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.