View Vacancy - Estates Manager for Ankara (TUR19.243)
The British Embassy in Ankara is part of a worldwide network representing British political, economic and consular interests overseas and is seeking an experienced manager to take up the position of Estates Manager. The successful candidate will report to the Head of Corporate Services and will be part of the Turkey Network Corporate Services team.
The Estates Manager will lead on managing and running the Embassy’s large residential estate as well as the Residence of the Ambassador, and other buildings in the Embassy compound. The Estates Manager will be responsible for delivering secure and safe accommodation to UK Based Staff, managing rental contracts, procurement and maintenance. This challenging role requires excellent interpersonal, communication and customer focus skills, tact and discretion. He/she is responsible for the improvement and effective delivery of Estates services and provides leadership and strategic direction to the Estates team comprising the cleaners, porters, technical works and Residence teams.
The role requires someone that is innovative, energetic, as well as a self-starter and experienced manager with a successful estates management background. The Embassy’s residential housing stock has grown rapidly in recent years and the successful candidate will have a wide degree of responsibility for implementing the Foreign and Commonwealth Office’s (FCO) residential accommodation and maintenance policy in Ankara. The ideal candidate will be efficient in multi tasking and will have effective team working and line management skills. The successful candidate will be required to take up the position immediately.
In more detail, main responsibilities will include:
- Accommodation Decisions & Management: contract management of Embassy properties, UK based staff arrival and departures procedures, management of the Embassy stores, calculations for accommodation in relation to the FCO’s Estates Department in London for budget forecasting, Pyramid database upkeep;
- Leading on Estates projects in Ankara liasing with FCO Services, Technical Works Officers and Estates and Security Directorate in London;
- Act as a first point of contact for all Ankara Estate related queries, providing advice and escalating issues to the Head of Corporate Services where necessary;
- Management and control of the Network’s rental budget of over £2.2 million: forecasting and managing all estates accounts, controlling spend, adjusting forecasts when necessary in consultation with the Istanbul Estates Officer and the Budget Manager;
- Delivery & Management of Procurement: Purchasing for embassy and accommodation matters, supply chain management all purchase to pay responsibilities and supplier maintenance;
- Line management of the Embassy support team of 3, the Residence Manager and the Head of Technical Works Group;
- Deputising for the Residence Manager in her absence;
- Organisation of major events including the Queen’s Birthday Party (national day celebrations);
- Deputising for the Deputy Head of Corporate Services in their absence;
- Overseeing delivery of Other admin support duties e.g. applications to the Turkish Ministry of Foreign Affair for ID cards;
- Any other duties as assigned.
- Fluency in English and Turkish (both oral and written);
- Bachelor’s degree in engineering, architecture or any other relevant field;
- At least 5 years of experience in dealing with Estates issues in an international environment;
- Advanced user of Microsoft Office Applications;
- Proven leadership skills;
- Excellent interpersonal skills;
- Proven negotiation and influencing skills;
- Clean and valid driving licence;
- Motivated and able to work with limited supervision;
- Ability to prioritise own workload and meet deadlines, without compromising the quality of work or customer care;
- Adaptable and open to change;
- Attention to detail.
- Knowledge of the FCO’s Accommodation database system Pyramid would be an advantage;
- Good knowledge of the Oracle based Prism system on the procurement side would be an advantage;
- Knowledge of lease agreements, rental market rates and proven negotiation skills;
- Previous knowledge and experience of Health and Safety systems both locally and with the FCO.
This is a full-time permanent contract, for 5 working days (36.25 hours net) per week.
The monthly salary for this position is 2,602.41 USD gross B3 level. Please note that staff members are responsible for paying any income tax required by local law.
All applicants should have the right to live and work in Turkey. The British Embassy in Ankara does not sponsor for work permits.
The successful candidate will be subject to professional background check, security clearance and a probation period of 2 months.
Staff recruited locally by the British Embassy in Ankara is subject to Terms and Conditions of Service according to local Turkish employment law.
British Diplomatic Missions are equal opportunities employers, dedicated to inclusivity, a diverse workforce and valuing difference. We are committed to developing a learning organisation that enhances business performance, maximises our staff’s potential and encourages staff innovation and development.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Please be advised that the British Embassy in Ankara will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.
This opportunity is closed to applications.
