View Vacancy - Visit & Movement Officer

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Protocol, Visits and Events

Main purpose of job:

This is an exciting and challenging Visit and Movement Officer role in Corporate Services at the British High Commission (BHC) New Delhi. You will be responsible to provide logistical support and services during ministerial and other VIP visits, including arranging preparatory visits. You will be expected to cultivate and maintain good contacts with various officials of the government and commercial organisations.

Roles and responsibilities 

VIP Visits 

Lead on total logistical management of assigned ministerial visits and assist Head of section in logistics for visits by the PM/Royal family members.  The logistics  include:

  • Liaising and follow up with the Ministry for airport passes, lounge. permission, security clearances etc.
  • Preparation of the transport plans.
  • Organising recces.
  • Organising hotel accommodation.
  • Providing assistance at the airport on arrival and departure.

Arrivals

Includes first arrival formalities:

  • Informing MEA about new arrivals, taking necessary approvals from MEA for creation of new posts.
  • Documentation for import of baggage and vehicles.
  • Issue of MEA identity cards.
  • Regularisation of visas.
  • Preparing EC and obtaining attested EC from MEA and regular chase with the local agents on delivery of UAF and HB.
  • Processing Ministry’s documentation for purchase of vehicles by diplomats.

Departure

Includes final departure formalities:

  • Giving advice to officers on how to organise the export of their belongings.
  • Obtaining authorities for shipping baggage and vehicles.
  • Organising surveys, packing of consignments.
  • Documentation for export of baggage and vehicles.
  • Processing Ministry’s documentation for sale of personal cars and change of ownership in Indian Customs’ records.

File Management

  • Management of UKB officers’ personal files, their car and other V&M related files.
  • To ensure proper and methodical indexing of files, e-registry of documents, noting Bring –ups and taking action on Bring-up files within target time.

High Commissioner Airport facilitation 

  • Liaising  with all concerned authorities at the airport including the airlines.
  • Working with HC’s private office for  HC’s departure (domestic and international).

Miscellaneous

  • Obtaining visas for third country for official visits. 
  • GST refunds on new diplomatic cars.
  • Processing and obtaining Restricted/ Protected Area Permits for UK-based staff.
  • Preparation of lists for Republic Day parade and Independence Day celebrations.
  • Organising temporary airport passes.
  • Give advice and assist  British Deputy High Commissions on matter of protocol and visas.
  • Processing of documents for Indian visa extension for diplomatic officers in regional offices.

Other ad-hoc tasks  as instructed by Head/Deputy Head of Section.

  • Five years of experience in government, protocol, logistics, customs clearance  and VIP visits management.
  • Good knowledge of Ms Office.

Interpersonal Skills/Customer dealing skills.

7 December 2017
Administrative Officer (AO)
Fixed Term
40
24 months
South Asia & Afghanistan
India
New Delhi
British High Commission
1
INR
1 January 2018

For British High Commission (BHC) candidates, the Local Staff BHC Terms & Conditions will apply.

For other than British High Commission candidates, Salary will be Rs. 37,285 per month together with a 12% provident fund and 6% Special Allowance.

Additionally the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with Rs 500,000 floater cover for your immediate family. 

The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.

Around half of our work force is women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment. This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe.  We are aiming to make it the best.

To Apply:

  • Complete the Online Job Application Form.
  • Attach a detailed CV.


Internal Candidates please Note:

  • Please attach the Appraisal form of last two years.
  • Inform the line manager before applying for the position.

Please Note :

  • Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
  • Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
  • The appointment will be subject to Police Verification and other checks including references, educational and professional.

We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.