View Vacancy - CPK - Personal Assistant to Defence Attache and Deputy Defence and Air Attache, A2
Perform administrative and secretarial duties as directed by the DA and DDA, to include arranging and scheduling appointments, monitoring emails, arranging visit programmes outside of Beijing, maintaining electronic diaries and co-ordinating DA and DDA activities. Maintain DA and DDA contacts databases. Collect and distribute section publications and mail.
Arrange travel (accommodation/ air/ rail/ car) for Defence Section (DS) officers (outward) and senior visitors/ groups (inward) as required. Provide support for inward visits as required, to include visa letters, guidance on protocol and compiling visit programmes.
Maintain regular contact with various branches of the Chinese military and within relevant UK departments to assist in delivery of bilateral the engagement programme. Draft official correspondence to the Chinese Ministry of Defence
Main point of contact for Chevening scholarship. Running the Chevening programme for Defence Section, including arranging interviews. Organising events for returning and departing scholars and fellows.
Provide drivers with a weekly programme, and keep them informed of all updates.
Working closely and coordinating with the Office Manager.
Understanding of Microsoft Office applications
Excellent communications and organisational skills
Appointment of the successful candidates will also be subject to Overseas Security Clearance. Due to the security clearance level required for this position, this vacancy is open only to the following:
- Nationals from the UK who have spent at least two (2) years out of the last five (5) years in the UK;
- Nationals from the UK who have Diplomatic status in China ('W' visa holder);
- Other nationals from EU countries, the USA, Canada, New Zealand, or Australia providing they have Diplomatic status in China ('W' visa holder).
Necessary security clearance for this position can take at least two months and will require completion of a separate security interview which can take place either in the UK or in China (dates to be notified). Candidates must be available for this security interview to be considered for this role.
We offer a competitive package, which includes basic salary, 22 days annual leave in pro rata, Annual Performance Related Pay, In Year Bonus based on performance, commercial insurance package including accidental insurance, medical insurance, and business travel insurance, various trainings for this position, work life balance and diversity and inclusion organization. The gross starting salary (before all deductions) is an abated monthly salary of CNY 14, 559/ month.
Conditioned working hours is 35 hours/week and flexible working can be arranged upon personal needs. For more details on our Total Rewards Package, please visit our website http://www.gov.uk/government/world/china.
Staff recruited locally by the British Embassy Beijing is subject to Terms and Conditions of Service according to local Chinese employment law.
Only short-listed applicants will be contacted regarding the next phase of the selection process. To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer.
All applications must be received before 11:55PM (China Standard Time) on 21 March 2018.
Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.
To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer.
This opportunity is closed to applications.