View Vacancy - Administrative Officer to Defence Section (DNK23.159)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
MOD (Ministry of Defence)

The British Embassy in Copenhagen is part of a world-wide network, representing British political & economic and consular interests overseas and is looking for an Administrative Officer (AO) to the Defence Attaché.

 

The main purpose of the job is to support the Defence Attaché by; providing administrative support to improve access and influence to Danish Defence.  The AO will help plan and manage activities that enhance the Defence section’s network; keep the Defence Attaché informed of developing areas of interest and build robust relationships in order to enhance military interoperability with Denmark and to strengthen the UK’s position as one of the world’s leading soft powers.

 

Main Duties and Responsibilities:

  • General administration of the Defence Section including information management, managing the Defence Section Calendar and Forecast of Events, MS Outlook / Teams; 
  • Manage a Key Leadership Engagement Matrix (KLEM) to enhance the Defence section’s network, at all levels, through personal communication;
  • Horizon scanning for continuous updates on Danish Defence and Security matters and share insights with wider embassy staff. Identify potential areas for military Science and Technology areas of cooperation with Denmark;
  • Support the planning of Defence events, ceremonies and visits. Plan, design, prioritise and coordinate programmes for official Defence visitors;
  • Lead for all Commonwealth War Graves Commission sites, Liberation commemorations and relevant Danish / UK Veterans’ memorials;
  • Provide cover for the Defence Attaché and ADA when absent / on leave where appropriate. In particular, arrange diplomatic clearances for visiting UK military units (Air, Land & Sea), when ADA is absent.
  • Proficient user in both written and spoken English and Danish (C1 level according to the Common European Framework of Reference for Languages*);
  • Ability to work well within a small team and within the wider Embassy team;
  • Honesty and Integrity;
  • Flexibility;
  • Excellent organisational and time management skills;
  • Strong interpersonal skills to build and maintain a Danish network;
  • Good Information Management / IT / Social Media skills;
  • Clean Driving License; 
  • Reliability.
  • Knowledge of the UK Armed Forces and Danish Defence;
  • Knowledge & experience of the UK and DNK. 
Seeing the Big Picture, Communicating and Influencing, Working Together, Developing Self and Others
2 April 2023
Administrative Officer (AO)
Full-time, Permanent
35
Europe, Eastern Europe & Central Asia
Denmark
Copenhagen
British Embassy
1
DKK
39,900
1 May 2023

This is a full-time and permanent contract. 

The successful candidate will be subject to professional background check and security clearance.

The successful candidate must have pre-existing work authorisation for Denmark in order to apply.

Staff recruited locally by the British Embassy in Copenhagen are subject to Terms and Conditions of Service according to local Danish employment law.

Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Denmark and be prepared to ensure that right remains throughout the scope of the contract.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

FCDO does not pay for travel related expense incurred in interviews (including Security Check) or accept any financial risk, including cancelation or reschedule costs. The FCDO will not meet the costs connected with relocation if offered a position.

*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.