View Vacancy - Regional Payroll Officer (31/21 PTA)
Main purpose of job:
The Regional Payroll Officer will be responsible for processing and auditing payrolls and related payments for locally employed staff working at British High Commissions/Embassies in region.
Roles and responsibilities:
PAYROLL ADMINISTRATION
- Responsible for collating, capturing, processing and updating the payroll for an allocated section of Country Based Staff in the network
- Ensure efficient processing of annual pay awards, 13th salary payments and benefit calculations
- Produce regular and ad hoc payroll reports for the HR Hub team and Posts
- Trouble shoot any payroll related query or issue, working closely with the employee or Post involved
- Maintain a filing system for each pay period according to local and FCDO requirements
- Ensure monthly backups of the Payroll Software is updated and stored according to all Payroll and Security procedures
PAYROLL SERVICE DELIVERY
- Along with the Payroll Manager, administer payroll for all posts to ensure all payments are accurately paid on time and keeping all stakeholder accountable to timelines
- Review and document payroll procedures, advising both staff and managers when needed
- Take initiative to identify any areas for improving or automating the payroll processes
- Interpret HR policies and procedures and apply them to payroll, where applicable
PAY AND BENEFITS ENQUIRES
- Answer all pay and benefits enquiries from internal and external stakeholders
- Respond to payroll related issues by local staff
GENERAL HR
- Maintain individual payroll files for each employee
TEAM ADMINISTRATION
- Participate as an active team member and take on any ad hoc HR team projects as appropriate
- Support HR Hub Management with effective delivery of all pay related matters and other reasonably requested assignments
- Two to three years relevant HR, payroll and/or compensation experience
- Proficiency in VIP, Pastel (SAGE) Payroll or PayDay payroll software
- Exceptional attention to detail and accuracy
- Excellent oral and written communication skills, as well as organisational skills
- Outstanding interpersonal and communication skills, with the ability to work with people at all levels of seniority in a fast-paced environment
- Must be able to work independently as well as part of a team
- Proficient in all MS Office applications, specifically Word and Excel
- Experience in Management Information Reporting
Learning and development opportunities:
Regular training as provided by the Payroll Software provider
On the job training for Prism, an oracle based software for data management
The British High Commission pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependants.
- Once you have successfully completed your probation the British High Commission will contribute 9% of your monthly salary to a Provident Fund.
- Annual leave entitlement of 25 days
- Working hours per week of 40
Please complete the application form in full as the information provided is used during screening.
- Please check your application carefully before you submit, as no changes can be made once submitted.
- The British High Commission will never request any payment or fees to apply for a position.
- Employees recruited locally by the British High Commission in Pretoria are subject to Terms and Conditions of Service according to local employment law in South Africa.
- All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
- The responsibility lies on the successful candidate to;
- Obtain the relevant permit
- Pay fees for the permit
- Make arrangements to relocate
- Meet the costs to relocation
- The British High Commission do not sponsor visas/work permits except where it may be local practice to do so.
- Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
- Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
- Reference checking and security clearances will be conducted on successful candidates.
- Please log into your profile on the application system on a regular basis to review the status of your application.
This opportunity is closed to applications.