View Vacancy - MNL - Regional Procurement Manager, HEO

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Procurement, RCSH (Regional Corporate Service Hubs)

The British Embassy Manila is a large diplomatic mission delivering a dynamic and rapidly expanding programme of activity in support of the UK’s objectives on prosperity, security and consular matters. The Embassy is a modern, diverse and inclusive employer where everyone contributes to the Embassy’s WORC Values of Wellbeing, Opportunity, Respect and Collaboration.

Main purpose of job:

Based in Manila and reporting to the Deputy Head of Regional Procurement, the Job Holder will work as part of the Asia-Pacific (AP) and Middle East & North Africa (MENA) Regional Procurement Team that sits within the FCDO Commercial Directorate; working with customers, suppliers and other stakeholders on all aspects of procurement delivery, review, monitoring and reporting.  Manage the day-to-day operations of the team in Manila.

FCDO Commercial takes responsibility for the acquisition of all goods and services required by the organisation whether bought at home in the UK or at one of our 260 office locations around the world.  We do this by directly managing high value procurement activities, creating, and implementing the policies and procedures for everything else.

The FCDO has a regional structure for Finance, Procurement and HR across the whole network, realising cost reductions and global spend savings, whilst keeping quality high by reforming the way we manage procurement across the network.

The Procurement Operating Model requires procurement expertise in the regional organisation structure. Providing expert service to our global network of locations whilst retaining the ability to deliver efficiently on behalf of several locations and maintain links with the central procurement function in the UK. Procurement is a delivery partner to the FCDO business, providing advice and expertise to the business across the procurement lifecycle though to a shared responsibility for the successful delivery of larger procurement projects.

The Regional Procurement Manager will support the Regional Procurement Deputy Head providing guidance and support to stakeholders through the management of the Procurement Leads on daily procurement activities, delivering procurement services across the regional network of office locations. In addition to delivering regional procurement projects through strong management skills, the Job Holder will have the responsibility for the management of the team; effective work planning ensuring that procurement processes operate smoothly and consistently within the region; and build relationships with key regional suppliers.  

The Job Holder and the team will be responsible for the day-to-day relationship with all posts across the AP and MENA Network– and other posts in the region, as may be required. Forecasting requirements for goods and services across category areas, identifying priority areas and posts for P2P and contract management training (as well as other applicable trainings) and proactively researching suppliers who can help the FCDO to meet its VFM objective.  

The Job Holder will work closely with a wide variety of internal customers; helping to identify, specify and deliver against Post and Regional requirements for the full range of Goods and Services in all Category Areas. Responsible for managing the day to day Regional Procurement activity in Manila, supporting the Deputy Head of Regional Procurement in delivering the regional strategy and targets for the region.

The Job Holder should be a self-starter, proactive, requiring emotional intelligence with a solution orientated mind-set and leadership and managerial skills.

Roles and responsibilities/what will the jobholder be expected to achieve:

This role will require the Job Holder to work independently on a day-to-day basis, setting goals and targets that align with the wider team. The Job Holder will need to be able to solve problems by weighing up a number of choices that balance the needs of operational efficiency, customer service and procurement policy and in doing so will be making operational decisions that they may need to justify and defend.  

The Job Holder will carry out account manager duties in line with the Procurement Lead positions but in addition will also:

  • Be the initial escalation point when customers do not feel they are receiving a satisfactory service.
  • Be a source of support and offer support and advice to the Procurement Team when they are faced with challenges in their work.
  • Ensure standardisation of processes and documents
  • Build capabilities of team members through mentoring, coaching and where necessary, performance management.
  • Manage workload of the team.

This is a challenging role and is suited to a dynamic, self-starter proactive with a proven track record in procurement. We are looking for someone who is confident and can solve problems and launch themselves into new tasks with energy and enthusiasm. You will be expected to work with a wide range of people from different backgrounds, including other government departments.

1. Delivery of Regional Procurement Projects with lifetime value exceeding £25,000 (50%)

Working with customers at post in accessing regional requirements; identifying cross regional requirements and utilising regional frameworks including the procurement of new ones.  To conduct procurement of Goods, Services and Works for:

  • Requirements valued £25,000 - £122,000
  • Requirements valued £122,000 and above with support from the Commercial team in the UK
  • Ensuring procurements are carried out in accordance with Commercial policy, managing risks and assuring value for money
  • Leading on tender activity for higher value /risk projects within the Hub Pipeline
  • Development of Sourcing and Category strategies; global, regional and Post specific. 

2. Managing the Team (30%)

To support the Deputy Head by day-to-day line management of the Regional Procurement Team based in Manila, covering posts across AP and MENA as may be required. 

3. Stakeholder / Account Management (10%)

Working with customers on a daily basis to support staff at Posts working on low value procurement activities including optimisation of suppliers and providing advice on Contract Management.  This includes challenging assumptions, quantifying the need and providing advice and guidance.

4. Managing Procurement Performance (10%)

  • Producing reports, managing accurate pipelines data and information; KPI’s and SLA delivery and ensuring regional savings are captured and reported.
  • Responsible for managing information and data for the Hub including Jaggaer.
  • In charge of ensuring processes are run compliantly.
  • Manages SMF/Commercial Supplier Setup process. 

Resources managed (staff and expenditure): 

  • Line management of 4 Executive Officers (EO) and 2 Administrative Officers (AO)

Essential on Arrival:

  • Bachelor’s Degree or qualified by experience, ideally with relevant post-graduate or professional qualification (e.g. holds or is studying towards CIPS or CPSM)
  • Line Management Skills – Previous experience in managing and leading a team
  • Commercial Technical Skills - Previous experience in leading on complex commercial situations to deliver great commercial outcomes (collaborating)
  • Project Management and coordination skills
  • Working Internationally - Previous experience in working in a procurement capacity which is regional/international and beyond domestic market
  • Managing Change and Improvements - Evidence of the ability to identify potential improvements and successfully manage changes that deliver beneficial commercial outcomes
  • Team work
  • Communicating and Influencing - Proven experience in influencing internal and external stakeholders 
Changing and Improving, Making Effective Decisions, Leadership, Communicating and Influencing, Working Together
22 June 2023
Higher Executive Officer (HEO)
Full-time, Permanent
36
Asia Pacific
Philippines
Manila
British Embassy
1
PHP
92,997.09
28 August 2023

Benefits:

The British Embassy Manila offers the following:

  • A competitive compensation package
  • 36-hour work week
  • Guaranteed 13th and 14th month pay
  • 20 days paid annual leave (calculated on Pro-rata basis if joined after 1 January)
  • Extensive medical insurance
  • Life insurance
  • Access to a guaranteed 5 days of learning opportunities a year. 

Learning and Development Opportunities:

  • Continual professional development through CIPS certification up to MCIPS
  • Foundation Level Contract Management Training - Government Commercial Office   

Working Patterns:

Due to the geographical spread of the customer base, the job holder will need to maintain a fairly rigid working pattern so that customers know when they are available, however a certain level of flexibility around start and finish time may be possible upon prior agreement with the Line Manager. Work from Home is currently allowed 3 days a week but is subject to change depending on the COVID-19 pandemic situation.  

Other Information:

Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Embassy Manila is subject to Terms and Conditions of Service according to local Philippine employment law.

No accommodation or relocation expenses are payable in connection with this position. All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.

Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

Candidates are expected to have a valid NBI Clearance.

Please note that your application must be submitted before 23:55 on the day mentioned in the above field "Application deadline."

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.  Applicants called for an interview will be assessed on the core behaviours listed above.

All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
 
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’.  If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender, and nationality.

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.