View Vacancy - Public Diplomacy Officer (POL23.146)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Policy & Political roles)
Public Diplomacy

Poland is an important partner for the UK. The British Embassy Warsaw works to develop relations between all parts of Poland and all parts of the UK. Our work covers the breadth of the bilateral relationship, including political, commercial, security and economic issues of interest to both the UK and Poland, which we deliver under the framework of a Country Strategy setting out key objectives. Roles and responsibilities might evolve, in line with the Country Strategy. 

The British Embassy Warsaw is committed to being an inclusive employer. We actively champion diversity and UK values, internally and externally. We value team working, flexibility, responsibility and creativity, as well as everyone’s contribution to making the Embassy a great place to work, where our people get good training and fulfil their potential.  We have a strong Learning and Development culture, organise regular in-house training opportunities, and encourage staff to take on opportunities for development. 

The Public Diplomacy Officer will be responsible for providing programme and administrative support to the Internal Political and Soft Power Team. The role of the team is to analyse and interpret political and social developments within Poland, as well as leading the Embassy’s efforts to strengthen people-to-people links between the UK and Poland. The post holder will also lead on designing and implementing the senior team’s regional engagement across Poland, as well as leading leading on aspects of the team’s programme delivery. There will also be opportunities to take on broader responsibilities should the candidate wish. 

Roles and responsibilities:

Lead organisation of the senior team’s regional engagement: You will be responsible for designing and delivering the Ambassador’s, Deputy Ambassador’s, and other members of the senior team’s regional visits to each of Poland’s 16 voivodships. You will have the autonomy to generate ideas, organise the programmes, coordinate briefing, accompany during the visits to ensure effective delivery, and providing insightful post-visit reports.  

Support for events delivery: You will play a key role in supporting organisation of the Internal Political and Soft Power Team’s events. We organise several smaller and larger scale events throughout the year, both at the Embassy and externally. You will help to manage organisation and logistics, liaise with suppliers, negotiate service delivery and help to coordinate activities on the day. You will also contribute your own ideas, ensuring that our events are high impact, and play an important role in problem-solving any challenges. 

Coordinate and support for Embassy projects: The Embassy has a number of projects with a range of Polish Non-Governmental Organisations. Depending on the nature of the programme, you will be responsible for liaising with implementing organisations and helping to ensure that project delivery remains on track and in line with Embassy objectives. Examples of our programmes include youth roundtables, gender equality projects and cultural diplomacy.

Provide broader administrative and financial support to the Internal Political and Soft power Team: The job holder will act as a suport for the broader team in providing administrative and financial management support. This includes tasks such as processing payments for our delivery partners, conducting due diligence assessments and other support functions. 

  • Fluency in English and Polish (C1 CEFR level*)
  • Confidence to build and engage an effective network of contacts
  • Attention to detail, strong organisational and time management skills, including the ability to prioritise
  • Flexible, resilient under pressure, and decisive, with the ability to deliver quickly and to a high standard
  • Strong IT skills, knowledge and experience of using social media, including Facebook and Twitter
  • A collaborative approach to team working
  • Understanding of current affairs/political environment/foreign policy
  • A knowledge and interest in Polish politics, public diplomacy and event organisation/delivery
  • Experience of programme support and delivery
Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together
2 April 2023
Administrative Officer (AO)
Full-time, Fixed term, with possibility of renewal
37.5
Europe, Eastern Europe & Central Asia
Poland
Warsaw
British Embassy
1
PLN
7350
1 May 2023

This is a full-time fixed-term position of 5 days (37.5 net hours per week) for 2 years with the possibility of extension. 

The gross salary for this position is PLN 7,350 gross per month. Working hours are flexible and staff are entitled to time-off-in-lieu for agreed extra hours worked. The annual leave entitlement is 20 or 26 days per year pro rata and the Embassy also enjoys a maximum of 14 Polish/UK public holidays per year. 

Please note that staff members are responsible for paying any income tax required by the local law. 

The successful candidate will be subject to the Polish references check and satisfactory completion of a probationary period of three months. 

Candidates must have pre-existing right to live and work in Poland for the duration of the job offer in order to apply. The British Embassy does not sponsor work permits. 

Staff recruited locally by the British Embassy in Warsaw are subject to Terms and Conditions of Service according to Polish employment law. 

Visa/Passport requirements: Candidates must currently hold the independent right to live and work in Poland and be prepared to ensure that right remains throughout the scope of the contract. Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country. 

Working patterns: The British Embassy Warsaw has a strong commitment to work/life balance. Office hours are 8:30 – 16:30, staff are encouraged to leave on time. Flexi-hours are also possible within the Embassy building’s opening hours (0800-1800). We have mobile technology and offer hybrid working with remote working days to be agreed with line managers.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.

*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment  levels  please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.