View Vacancy - Transport, Logistics & Protocol Analyst

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support, Protocol, Visits and Events

Main purpose of job:

The British Embassy in Mexico City is seeking to appoint a Transport, Logistics and Protocol Analyst to be part of the Logistics team / Corporate Services.

The successful candidate will be responsible for overseeing the daily operational needs of the team, as well as managing a variety of administrative and logistical activities to support the Mexico Network. Additionally, they will serve as Deputy to the team leader.

The role requires experience in liaising with the Mexican Foreign Ministry (SRE), Mexican Customs authorities, and a range of government offices. Additionally, the successful candidate will support with the logistics arrangements of importations and exportations, high-level visit transportation planning, and drafting of official documents.

The position requires the jobholder to work closely with the Ambassador’s Private Office, Senior Management and key stakeholders in government thus the ideal candidate should demonstrate solid relationship management skills, a proactive approach and maintain a positive, solutions-oriented attitude.

Roles and responsibilities:

Logistics expertise, operating through effective attention to detail, and strong analytical skills (30%)

  • Assisting the logistics teams in Mexico, London, and Washington with official import and export activities under Diplomatic Bag & Franchise status. Supporting the process of obtaining import/export authorizations from SRE and securing the necessary clearances in coordination with freight forwarding companies
  • Helping on operation and coordination with Mexican authorities in sending/receiving sensitive diplomatic bag schedules and dealing with customs clearances.
  • Coordination of diplomats’ logistics processes related to arrivals and departures, working closely with shipping companies and supporting with customs clearance procedures, working closely with the Estates and CLO teams.
  • Support with the coordination of Royal Air/Navy Force official visit working closely with MOD, preparing the necessary documentation to secure clearances from SRE, airport and SEDENA.
  • Manage the Embassy’s hotel agreements in Mexico City, Monterrey, Guadalajara and Cancun.

Transport Management (30%)

  • Manage daily official transportation and operational requirements, ensuring that all requests are handled promptly and efficiently.
  • Coordinate official transport for VIP and VVIP Visits working closely with the Visit Officer and/or relevant teams across the Embassy.
  • Overseeing the maintenance of the official network fleet, including maintaining vehicle logbooks and ensuring insurance documentation is up to date.
  • Leading on diplomatic registration, cancellations and update of vehicles fleet before the Ministry of Foreign Affairs (SRE).
  • Manage the Embassy’s contracts with transportation and other key suppliers to maintain high-quality service and strong professional relationships.
  • Oversee the management of the team’s general mailbox and coordinate response actions with team.

Protocol, compliance expertise and support to the Team Manager (30%)

  • Drafting and issuing of official documents and Note Verbal / Diplomatic Notes to SRE and other Missions.
  • Completing all necessary official documentation requested by authorities for importations and exportations.
  • Managing official registration and cancellation processes for diplomatic accreditations before SRE.
  • Support the Team lead and Visits Officer with the drafting and sharing of NVs for VIP and VVIP Visits.
  • Covering the absence of the Manager when necessary.  

Finance and Corporate activities (10%)

  • Manage payments and expenses, ensuring timely processing and accuracy.
  • Ensure that the official documents are kept up-to-date and properly maintained.
  • Assistance with Capital Acquisitions.
  • Serve as a backup for the management of the cash imprest.
  • Accurately oversee the forecasting and management of payments related to vehicle fleet maintenance services and parking facilities for staff.
  • University-level degree in Logistics, International Trade, International Relations, Administration or related field and/or at least 1 year of experience in a related field.
  • Excellent interpersonal and communication skills in both English and Spanish.
  • Proficient in both English and Spanish languages.
  • Ability to grasp new concepts quickly and to retain new information.
  • Strong relationship management and collaboration skills.
  • Organised approach to work with good attention to detail.
  • Proficient computer skills (MS Office Suite applications).
  • Strong organizational, prioritisation and time management skills.
  • Experience of building relationships
  • Work in an Embassy or similar
  • Project management
  • Administrative and budget management
  • Experience dealing with Customs procedures

Delivering at Pace, Making Effective Decisions, Seeing the Big Picture, Working Together
25 June 2025
Administrative Officer (AO)
Permanent, Flexible working
38
Latin America and Spanish speaking Caribbean
Mexico
Mexico City
British Embassy
1
MXN
MXN 21,762
monthly
6 August 2025

Candidates must be able to live and work in Mexico in their own right at time of application.

Please ensure you answer all application questions in full as CVs will not be considered in the recruitment process until the interview stage.

The successful candidate will be subject to a security clearance and professional reference checks.

Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.  

Appointable candidates who were unsuccessful may be placed on a ‘reserve list’.  If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

Learning and development opportunities:

The British Embassy is strongly committed to learning and development (L&D), with a ring-fenced budget for these purposes and all staff are encouraged to set aside time for L&D.  The jobholder will receive training according to the role, have full access to the UK Diplomatic Academy and online training resources and will be encouraged to take full advantage of both formal and informal learning events as and when available and relevant.

Closing date of receiving applications is before 23:55 (Local Time) on 25 June 2025.

All applicants must fully complete the online application form, including the sections for employment and educational details, experience, and behaviour-based questions. Only those applications that contain all required information will be considered. To ensure the sift process remains anonymous, please do not include any personally identifiable information in your application form.

All staff at the British Embassy and its Consulates in Mexico are expected to work towards the UK mission statement of Building a UK/Mexico partnership, which makes the world and us more prosperous and secure, and to embody the Embassy’s agreed values of Honesty, Respect, Inclusion and Professionalism. 

Benefits:

Guaranteed Monetary Benefits

  • 30 days Christmas Bonus per full year worked (pro rata on the first year).
  • 50% Holiday Bonus based on your annual leave entitlement, additional to your paid annual leave.

*For benefits purposes our year runs from 01 January to 31 December.

Other Monetary Benefits

You will be eligible to an annual Performance Related Bonus. Performance Pay is granted to employees who receive a full year’s performance appraisal and meet or exceed their performance targets.

*Our assessment period for appraisals runs from 01 April to 31 March of the following year.

Other non-monetary benefits

  • Social Security coverage under Mexican Law.
  • Private Medical Scheme which covers our employees, their legal dependants under the age of 25, and spouses/partner provided they do not receive additional medical services from another employer.
  • Entitlement of annual leave as follows:

From 0 to 1 year entitled to 16 days (Pro rata on the first year)

From 1 to 5 years of service increases to 25 days

From 5 years of service onwards increases to 30 days

14 Public Holidays including a combination of Mexican and British festivities.

Working Patterns

This role is permanent and full-time at 38 working hours per week. Please be aware that occasional out of hours work will be required. Our standard business hours are Monday to Thursday between 8:00-16:30 and Friday between 8:00-14:00.

Employees are required to attend the office at least 24 hours per week (3 days approx), with the option to work 2 days from home.  This can change at any time, when instructed by our leaders and/or managers.

The FCDO operates an agile workforce.  To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.