The British Embassy in Mexico City is seeking to appoint a Transport, Logistics and Protocol Analyst to be part of the Logistics team / Corporate Services. The successful candidate will be responsible for overseeing the daily operational needs of the team, as well as managing a variety of administrative and logistical activities to support the Mexico Network. Additionally, they will serve as Deputy to the team leader. The role requires experience in liaising with the Mexican Foreign Ministry (SRE), Mexican Customs authorities, and a range of government offices. Additionally, the successful candidate will support with the logistics arrangements of importations and exportations, high-level visit transportation planning, and drafting of official documents. The position requires the jobholder to work closely with the Ambassador’s Private Office, Senior Management and key stakeholders in government thus the ideal candidate should demonstrate solid relationship management skills, a proactive approach and maintain a positive, solutions-oriented attitude. Roles and responsibilities: Logistics expertise, operating through effective attention to detail, and strong analytical skills (30%) - Assisting the logistics teams in Mexico, London, and Washington with official import and export activities under Diplomatic Bag & Franchise status. Supporting the process of obtaining import/export authorizations from SRE and securing the necessary clearances in coordination with freight forwarding companies
- Helping on operation and coordination with Mexican authorities in sending/receiving sensitive diplomatic bag schedules and dealing with customs clearances.
- Coordination of diplomats’ logistics processes related to arrivals and departures, working closely with shipping companies and supporting with customs clearance procedures, working closely with the Estates and CLO teams.
- Support with the coordination of Royal Air/Navy Force official visit working closely with MOD, preparing the necessary documentation to secure clearances from SRE, airport and SEDENA.
- Manage the Embassy’s hotel agreements in Mexico City, Monterrey, Guadalajara and Cancun.
Transport Management (30%) - Manage daily official transportation and operational requirements, ensuring that all requests are handled promptly and efficiently.
- Coordinate official transport for VIP and VVIP Visits working closely with the Visit Officer and/or relevant teams across the Embassy.
- Overseeing the maintenance of the official network fleet, including maintaining vehicle logbooks and ensuring insurance documentation is up to date.
- Leading on diplomatic registration, cancellations and update of vehicles fleet before the Ministry of Foreign Affairs (SRE).
- Manage the Embassy’s contracts with transportation and other key suppliers to maintain high-quality service and strong professional relationships.
- Oversee the management of the team’s general mailbox and coordinate response actions with team.
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Protocol, compliance expertise and support to the Team Manager (30%) - Drafting and issuing of official documents and Note Verbal / Diplomatic Notes to SRE and other Missions.
- Completing all necessary official documentation requested by authorities for importations and exportations.
- Managing official registration and cancellation processes for diplomatic accreditations before SRE.
- Support the Team lead and Visits Officer with the drafting and sharing of NVs for VIP and VVIP Visits.
- Covering the absence of the Manager when necessary.
Finance and Corporate activities (10%) - Manage payments and expenses, ensuring timely processing and accuracy.
- Ensure that the official documents are kept up-to-date and properly maintained.
- Assistance with Capital Acquisitions.
- Serve as a backup for the management of the cash imprest.
- Accurately oversee the forecasting and management of payments related to vehicle fleet maintenance services and parking facilities for staff.
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