View Vacancy - Corporate Services Officer (Finance)

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Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Finance

Main purpose of job:

The Corporate Services (CS) Team is responsible for the  day to day running of the administration of the British Embassy in Santo Domingo and, remotely, the British Embassy in Port au Prince. 

We are looking for an experienced professional to join our team, who will bring enthusiasm to the role and be a consummate team player. The Corporate Services Officer (CSO-Finance) is a key member of the CS team, and reports directly to the Corporate Services Manager (CSM) delivering on a wide range of issues including:

  • Manage Accounts and Administration
  • Transport Management
  • Back up for IT Support Officer
  • Other corporate services tasks as required

Roles and responsibilities / what will the jobholder be expected to achieve?:

Ensure all finance and related procurement processes are followed in line with policies and guidelines, including timely supplier and staff payments, reconciliations, and official bank liaison, completing finance returns to the relevant departments in the organisation. .

Wider Corporate Service support including, but not limited to:

Finance / Administration

  • Process all invoices and bank wire payments (national and international) and effective payment management for suppliers  
  • Process cash transactions and month end reporting
  • Effective management of Embassy bank accounts including relationships with the key local banks
  • Assist CSM in ensuring compliance with correct accounting procedures to a high standard
  • Effective management of relevant budgets and support for the CSM in financial planning
  • Prepare and maintain annual funding profile and monthly cash flows

Transport Management

  • Line manage staff employed on transport duties
  • Ensure effective management of all relevant administrative, financial and logistical processes for Embassy transport
  • Ensure that all vehicles are properly maintained
  • Regularly review and update of relevant policies as appropriate  

Other Tasks

  • Act as back up IT Support Officer
  • Provide effective support for the planning and organizing of key Embassy events as required
  • Work with the CS Team on provide the full range of administrative support to  UK Diplomatic staff, including processing of diplomatic staff accreditation, arrivals, departures, freight and luggage transfers, customs clearance, etc
  • Support the CSM in other areas of work as required

Resources managed (staff and expenditure):

Budget: Day to day management of 4 bank accounts in 3 currencies, and 1 local cash box

Staff: Management of 2 drivers

Essential:  Someone who can step into the position and quickly deliver results based on prior experience

  • A University or technical college degree in Accounting, Finance, Business Administration or similar
  • A minimum of 2 years professional experience, with a focus on finance or accounting
  • Professional experience in the use of  Microsoft Office, especially Excel and MS Teams
  • Evidence of strong organisational and time management skills, with excellent attention to detail
  • Proven ability to prioritise, effectively manage and execute multiple tasks and meet deadlines
  • Proven ability to demonstrate initiative and self-motivation
  • An interest and the flexibility to support the Corporate Services Team deliver a wide range of work to a high standard

Languages: written and spoken English and Spanish

Level of language required: fluent in both languages  

  • Experience in IT hardware, software and managing IT systems
  • Ability to travel occasionally for training or other meetings
  • Ability to work as a team player in a fast moving environment, excellent organisational skills and time management
  • Experience of working with staff remotely
24 October 2021
Administrative Officer (AO)
Full-time, Permanent
39 (Monday – Thursday 8:00 – 4:30; Friday 8:00 – 1:00)
Latin America and Spanish speaking Caribbean
Dominican Republic
Santo Domingo
British Embassy
1
DOP
Gross 66,885 DOP x 13
29 November 2021

Must have the legal status to live and work in Dominican Republic.

Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

Working patterns:

The job is suitable for some flexible working and remote working from home. The nature of the role requires attendance at meetings and regular days in the office to attend to cash disbursement, but there is scope for flexible working modes, including remote working, depending on the specific needs of the role at a particular time.

Regular remote working will be required during the current COVID-19 pandemic and special arrangements can be made to protect any staff members who fall into a COVID-vulnerable group.

Flexible working patterns would have to be agreed with the Line Manager in advance.

The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and an enriching learning and development opportunities.

Learning and development opportunities (and any specific training courses to be completed):

BE Santo Domingo is committed to Learning and Development and a wide range of training will be available, including FCDO Mandatory Training as set out on FCOGlo at the time of hiring.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.