View Vacancy - MNL - HR and Admin Officer, AO

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support

The British Embassy Manila is a large diplomatic mission delivering a dynamic and rapidly expanding programme of activity in support of the UK’s objectives on prosperity, security and consular matters. The Embassy is a modern, diverse and inclusive employer where everyone contributes to the embassy’s values of Respect, Integrity, Collaboration and Excellence.

Main purpose of job:

Provide operational support across HR administration, payroll processing support, logistics coordination, event support, and health & safety functions. The role ensures accurate documentation, reliable service delivery, and smooth day‑to‑day operations. The postholder supports the HR Manager and ensures that strategic, advisory, and policy responsibilities.

Roles and responsibilities / what will the jobholder be expected to achieve:

HR Administration

  • Support HR operational processes, including maintaining accurate employment records and documentation.
  • Track contract expiries and escalate issues to line manager as needed.
  • Maintain CBS employment records in People Connect and ensure updates are actioned promptly.
  • Support wellbeing, mental health and staff engagement activities

Payroll & Benefits Support 

  • Prepare payroll inputs such as overtime, allowances, leave data, and contract changes for line manager review.
  • Maintain accurate payroll files, ensuring changes are recorded and documentation is complete.
  • Support benefits administration (e.g., medical insurance enrolment, updates, premium tracking).
  • Coordinate with HR Hub on missing data, discrepancies or document checks.
  • Maintain audit‑ready payroll and benefits records in compliance with financial and data‑protection standards.
  • Provide first‑line responses to staff payroll queries, escalating complex issues to line manager as required.

Logistics Coordination 

  • Coordinate daily logistics tasks across Corporate Services and maintain accurate tracking records.
  • Support programme, event, and visit logistics as required by line manager/CSM.
  • Maintain documentation and ensure operational processes meet audit requirements.

Recruitment & Onboarding Support 

  • Support recruitment logistics including placing adverts, collating applications, scheduling interviews, and panel coordination.
  • Maintain onboarding packs, induction materials, and ensure new joiners’ administrative steps are completed.

Events Coordination 

  • Provide administrative and operational support for internal and external events.
  • Assist with event logistics, suppliers, guest coordination, and venue arrangements.
  • Provide on‑the‑day coordination support, including registration, room set‑up, materials distribution, troubleshooting, and liaising with security/reception as required.
  • Support post-event wrap-up (invoice collation, feedback, attendance reporting, maintaining event files for audit/future planning).

Health & Safety Coordination 

  • Serve as secretariat to the H&S Committee, including agendas, documentation, and action tracking.
  • Maintain up‑to‑date H&S records and follow up on actions with the Security Team.
  • Support implementation of mandatory H&S training and induction.

Performance Management & Casework Support 

  • Support scheduling for CBS appraisals, calibration meetings and maintain performance documentation.
  • Refer staff to line manager or HR Hub for advice on conduct, grievance, or disciplinary guidance.

Team Support & Crisis Management 

  • Provide operational support to the broader Corporate Services team.
  • Support crisis preparation activities and take on designated crisis responsibilities.

Resources managed:

  • Logistics and event support resources within delegated AO authority.
  • Maintenance of HR, payroll and H&S documentation repositories.



  • Strong working knowledge of MS Excel for data tracking and documentation.
  • Proficient use of MS Office tools (Word, Outlook, PowerPoint) for daily operations.
  • Good analytical skills to identify issues, interpret data, and ensure accuracy.
  • Effective team‑working skills to support multi‑functional Corporate Services operations.
  •  Ability to multi‑task and manage diverse HR, logistics, and events workflows.
  • Strong verbal and written communication skills for internal and external coordination.
  • High attention to detail and precision in completing HR, payroll, and H&S tasks.
  • At least 2 years experience working in HR administration or related field.
  • Bachelor’s degree in Human Resource Management or Psychology 
Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Seeing the Big Picture, Working Together
17 September 2026
Administrative Officer (AO)
Full-time, Fixed term, with possibility of renewal
36
Asia Pacific
Philippines
Manila
British Embassy
1
PHP
46,777
monthly
9 November 2026

Benefits:

The British Embassy Manila offers the following:

  • A competitive compensation package
  • 36-hour work week
  • Guaranteed 13th and 14th month pay
  • 20 days paid annual leave (calculated on Pro-rata basis if joined after 1 January)
  • Extensive medical insurance
  • Life insurance
  • Access to a guaranteed 5 days of learning opportunities a year.

Learning and Development Opportunities:

You will be encouraged to pursue your own learning and development while in the job and will be able to access a range of on the job opportunities as well as training and other forms of L&D where appropriate. There are also opportunities to get involved in other Embassy activities, both professionally and socially.

The British Embassy is committed to being a learning and development organisation and encourages all staff to pursue continued learning and development in the workplace. We offer a supportive and friendly working environment where staff work to the values of: integrity, honesty, objectivity and impartiality.  Everyone is encouraged to take responsibility, be innovative and work together.

There is plenty of opportunity to develop on and off the job, and to establish expertise and build capability. We are strongly supportive of the job holder continuing to develop their professionalism.

Working Patterns:

Flexible working arrangements are always considered, but given the nature of the role and the level of engagement required across Post, onsite work is required and may increase depending on operational needs.

Other Information:

Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Embassy Manila is subject to Terms and Conditions of Service according to local Philippine employment law.

No accommodation or relocation expenses are payable in connection with this position. All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.

Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

Candidates are expected to have a valid NBI Clearance.

The FCDO operates an agile approach to delivery. To facilitate an agile workforce, you may be required to undertake other duties from time to time as we may reasonably require.

This is a fixed-term role of 12 months, with possibility of renewal.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.

Please ensure that your application is authentically written based on your own experiences. If AI tools are used, their usage must only be limited to specific tasks such as ensuring formatting consistency and keyword relevance. The core content, personal narratives, and responses to behaviour and skill-based questions must genuinely reflect your professional journey, experiences, and achievements. We place great importance on originality and individual effort throughout the application process. Any form of plagiarism will result in immediate disqualification.

Note: All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.

Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

To ensure a successful application it is important that you explain how you demonstrate these behaviours, including through your experience. You are strongly advised to read the Success Profiles: Civil Service behaviours which provides detailed guidance on how the behaviours are defined.

Applicants are encouraged to use the STAR (Situation, Task, Action, Result) format to prepare specific examples of when they have demonstrated these behaviours in their application. Using the STAR format to provide evidence of your skills and experience in your application and at interview helps to give a structure. You briefly describe the situation in which you showed the behaviour, and then explain your task in addressing the situation, what action you took and the result of this.

For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender and nationality.

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearance

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.