View Vacancy - Events Manager - A2 - Mumbai
Main purpose of job:
The Department for International Trade, operating from the British Deputy High Commission (BDHC) network is expanding across India to enhance and deepen our trade relationships. We are looking to fill a vacancy in our team in BDHC in Mumbai. The role will be to manage and support the events, visits and campaign initiatives of the Department for International Trade (DIT) at the BDHC in Mumbai.
Mumbai is one of the busiest of the UK’s missions across the country seeing a very large number of UK Ministers visiting with the objective of strengthening our trade relations with India. With the UK voting to leave the European Union, the number of visitors is only likely to increase as the UK seeks to build its trade and investment relationship with India. The post holder will be working to the Second Secretary Trade and Investment to deliver successful visit and event programmes.
This is an opportunity to be at the heart of the UK Government’s trade and investment work and delivery overseas. The incumbent will be responsible for working with sector colleagues and supporting the delivery of high quality, high impact events (ranging from small lunches to large scale events and receptions for more than 200+ people) supporting and promoting UK companies in India whilst delivering value for money. The post holder will take care of the fast changing visit programmes and managing everything from transport arrangements to hotel bookings and payments. The post holder will liaise with high level stakeholders, including with Ministers’ private offices – the job holder will need to be confident and an excellent communicator, both verbal and written.
You should be someone with sound administrative skills and willing to develop your event management skills. Multitasking and communicating the right information to the right team within tight deadlines is essential.
The role offers excellent development and opportunities to support sector colleagues on their trade and investment campaign delivery.
Roles and responsibilities :
Events management and supporting Ministerial and senior officials’ visits
- You will manage and support the organisation and delivery of events and visits for VIPs, Ministers, UK companies, and other senior stakeholders, working across the DIT team in Mumbai.
- You will contribute from the planning stage all the way through to delivery on the ground.
- This role suits an individual who is highly motivated, able to take the initiative in spotting potential issues before they arise, passionate about improving work flows, and is used to working collaboratively, across a range of internal and external teams, to meet the wider objectives of their team.
- It is essential that you are able to prioritise your workload effectively and to continually reassess those priorities to meet business needs.
- The post holder will have a strong track record of working accurately and with outstanding attention to detail, which is vital to delivering successful events and visits.
- You will need to be highly organised, able to stay calm under pressure, have excellent IT skills, and be a great communicator.
- You will need the confidence to work with minimal supervision.
- Previous event management experience would be an advantage, but not essential.
- Responsibilities will include: programme co-ordination; events and logistics management, including contracting catering and logistics providers; ensuring costs represent value for money; liaising with VIPs’ offices; drawing up guest lists, and liaising with external stakeholders to ensure events are well attended.
Vendor Management
- You will liaise and manage ongoing relationships with vendors, including event management companies, printing companies, hotels and caterers.
- You will ensure vendors deliver to a high standard, both in terms of timescale and quality.
- The job holder will need to seek and build relationship with new vendors when required.
- Education: Graduate
- Strong organisational skills
- Good at working, and staying calm, under pressure
- Able to manage a number of work streams at the same time
- Effectively prioritise workload and continually reassess priorities to meet business needs
- Excellent IT skills, including proficiency in Word, Excel, Outlook and Power-point
- Great interpersonal skills with confidence to work with very senior individuals
- A team worker
- A sense of humour
- Event management skills
- Advanced skills in Excel
For British High Commission (BHC) candidates, the Local Staff BHC Terms & Conditions will apply.
For other than BHC candidates, salary will be INR 34,684 per month together with a 12% provident fund and 6% Superannuation Fund/ Special Allowance.
Additionally the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with Rs 500,000 floater cover for your immediate family.
The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.
Around half of our work force is women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.
This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe. We are aiming to make it the best.
TO APPLY
Please note that applications without (a), (b) and (c) will NOT be considered:
(a) Complete the Online Application Form
(b) Attach a detailed CV
(c) Complete the motivation segment in the Online Application Form
Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) else the application will not be considered.
- Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
- Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
- The appointment will be subject to Police Verification and other checks including references, educational and professional.
We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.
This opportunity is closed to applications.