View Vacancy - Estates Projects Officer
Main purpose of job:
The Corporate Services Department provides a wide range of services to both UK based and locally engaged staff. It is responsible for the efficient running of the Canada Network and provides all the support services needed for its day-to-day operation. The Canada Network is comprised of the British High Commission in Ottawa and Consulate Generals in Toronto, Montreal, Calgary and Vancouver.
Working to the Estates Manager in Ottawa, the Estates Project Officer will focus primarily on supporting the planning, construction and commissioning of a new High Commission building, the relocation to the new premises and decanting from the old premises.
We are looking for a highly motivated, dynamic, and delivery focused individual with previous project and estates management experience. The nature of the job is that you will need to be flexible, able to multi-task, and respond to changing priorities. This jobholder’s duties and responsibilities are subject to change with the needs of the High Commission.
The main duties and responsibilities include, but are not limited to:
- Deliver effective project support for the planning, construction and commissioning of a new High Commission building, the relocation to the new premises and decanting from the old premises undertaking project tasks as required
- Maintain a project schedule, reporting to the Transition team
- Maintain and file all project documentation at Post.
- Lead office clear-out activities including auctions and inventory management.
- Procure and manage contracts as per FCDO Contract management requirements
- Support excellent financial management to ensure value for money by tracking expenditure, managing the generation of requisitions, processing purchase orders, invoices and payments.
- Act as a first point of contact for staff. Build and maintain positive, professional and trusting working relationships with key stakeholders, managing expectations and ensuring that all complaints, comments and suggestions are dealt with appropriately, in accordance with policy, resolving where possible and escalating to the Estates Manager when appropriate.
- Keep internal teams, customers and delivery partners fully informed.
- Promote adherence to relevant policies, procedures, regulations and legislation, including but not limited to estates, security, equality, diversity, information management and health and safety.
- Provide coverage for other members of the estates team in times of absence.
Resources managed (staff and expenditure):
- Manage a team of casual staff supporting the office project.
- Post secondary education in a relevant field or equivalent experience;
- 3 + years experience in a similar role (e.g. project delivery in public; service/government, estates management, or construction project delivery)
- Demonstrated experience leading/managing project teams or supporting project delivery in a construction environment. Experience working within estates or facilities functions;
- Experience in stakeholder management and customer engagement. Strong communications and interpersonal skills. Ability to communicate to all levels in a clear and concise manner;
- Excellent self-management, attention to detail and organizational skills;
- Ability to think critically and creatively, work under pressure and prioritize effectively in the midst of conflicting priorities and competing demands;
- Demonstrated experience in budget management;
- Thorough familiarity with outlook calendar, word processing, spreadsheet and project scheduling computer applications;
- Positive outlook with a can do attitude;
- Valid Driver’s license and ability to self-drive the High Commission’s vehicle;
- Must have the legal status to live and work in Canada.
- Valid UK Security Clearance;
- Experience working in an international environment;
- Experience working directly to senior management;
- Experience with LEED;
- Prince2 or PMP Certification.
Learning and development opportunities:
- Contract Management
- Health and Safety
Working patterns:
Core hours - Monday to Friday 08:00-16:00. Some weekend work as needed during the physical move.
You will be on site the majority of the time. Working pattern to be agreed by with your line manager.
This opportunity is closed to applications.