View Vacancy - Personal Assistant to the Consul General

The British Consulate General in Jeddah has a vacancy for a Personal Assistant to the Consul General, Grade A2 (L) position.

Role:
As the Personal Assistant, you will provide a full range of secretarial and administrative support to the Consul General and also assist the wider work of the Consulate.

Main duties and responsibilities:

• Organise and maintain HMCG’s diary, including setting up meetings, appointments and travel. Production and distribution of daily and forward programmes (including transport). 
• Dealing with telephone enquiries, mail, invitations, letters and requests, including occasional out-of hours calls. 
• Liaising with Government Organisations and the Private Offices of the prominent Jeddah business community to promote a good relationship and ensure desired access. 
• Organisation of HMCG’s (and the wider Consulate’s) representational entertainment, including dinners, events and receptions. 
• Providing wider support to Consulate colleagues, as appropriate.

Key Competencies:

• Collaborating and Partnering- Willingness to help the wider team and share information and develop productive working relationship both internally and externally
• Delivering at Pace- Effectiveness in this area means focussing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes.
• Make Effective Decisions- Demonstrate accountability and make unbiased decisions. Examine complex information and obtain further information to make accurate decisions.
• Seeing the Big Picture - Develop understanding of how own and team’s work supports achievement of Departmental priorities and delivery to the customer.
• Managing a Quality Service- Plan, organise and manage time and activities to deliver a high quality and efficient service. Take into account diverse customer needs.
• Demonstrating Resilience- It is about helping our people to build resilience in international roles, supporting their ability to adapt to working in difficult and varied international environments; and to bounce back from crises and setbacks in these contexts.

Essential:

• Previous experience as PA or experience in event management;
• Excellent English language skills, written and spoken;
• Ability to prioritise own workload and meet deadlines, without compromising the quality of the work;
• Excellent planning and organisation skills;
• Ability to work closely with senior staff and their contacts;
• Proficiency in Microsoft Office tools particularly Outlook, Word and Excel.