View Vacancy - Deputy Director (Estates and Compliance) - 15/18 PTA
Main purpose of job:
This is an exciting and fast-paced job that offers real responsibility in helping manage the Corporate Services (CS) of a leading foreign mission in South Africa. The job-holder plays a crucial role:
- Managing the High Commission’s Estate across our four sites in South Africa (inc. offices and both owned and rented properties) to deliver a high quality platform and accommodation for staff – as well as Value for Money in line with UK Government Policy. Working with the Estates Manager;
- Managing all facilities – including maintaining relevant registers, liaising with the Technical Works team to ensure the estate meets its Compliance Standards (Post Compliance Assessment - PCA) and ensuring Health & Safety Compliance, Also implementing and overseeing a proper preventative maintenance schedule and asset register for the Estate;
- Line-manage the Estates and Compliance Managers, participating in the developing of Tender Documents and Contracts.
- Contract Stakeholder management including regular quality review of service the contracted suppliers are delivering;
He/she will also continue to innovate – working closely with colleagues in London and the Regional Hub in Pretoria.
Roles and responsibilities:
Estates:
- Implementation of the Global Housing Policy including participation in the Post Housing Committee;
- Oversee the sourcing of UK staff accommodation in line with housing policy – Guiding the Estates Manager in the management of leases (with legal advisor), relationships with landlords and central registers (Pyramid – online property management software);
- Working closely with Technical Works team to ensure properties meet all FCO regulations;
- Oversee Health and Safety compliance for all properties;
- Manage all High Commission Compounds (including common areas), liaising with London Estate Team as appropriate;
- Budget management (including forecasting) and overseeing the payment of all invoices (for utilities etc) realising Value For Money and meeting audit requirements;
- Ensure a complete asset register for all properties on the estate is maintained and up to date inventories are maintained;
- Line Management of Estates Manager;
Facilities:
- Manage all Office buildings/grounds – including payments (i.e. ground rents, utilities etc) and ensuring Health and Safety Compliance;
- Manage all BHC amenities – reviewing and updating policies;
- Maintain Capital Assets register;
Procurement:
- Oversee purchase and records of office supplies, managing procurement for all transactions below the value of £25000 (including writing of tenders or contracts) in line with FCO policy;
- Work with Procurement hub on any tenders or contracts over £25,000 including working with the UK procurement team on all tenders or contacts over £85,000;
Health and Safety:
- Oversight and strategic planning of Health and Safety Compliance
- Line manage Health and Safety Manager;
- Degree or Diploma in related fields
- 3- 5 years Experience of managing estates and or facilities management. Preferably multiple properties
- Contracts and Quality Assurance Management
- Line management experience
- IT skills
- Procurement experience
- Health and Safety experience
- Experience in Project Management
- Experience with Construction and new developments
The British High Commission pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependants.
Once you have successfully completed your probation the British High Commission will contribute 9 % of your monthly salary to a Provident Fund.
Annual leave entitlement of 25 days
Working hours per week of 36.5
- Please complete the application form in full as the information provided is used during screening.
- Please check your application carefully before you submit, as no changes can be made once submitted.
- The British High Commission will never request any payment or fees to apply for a position.
- Employees recruited locally by the British High Commission in Pretoria are subject to Terms and Conditions of Service according to local employment law in South Africa.
- All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
- The responsibility lies on the successful candidate to;
- Obtain the relevant permit
- Pay fees for the permit
- Make arrangements to relocate
- Meet the costs to relocation
The British High Commission do not sponsor visas/work permits except where it may be local practice to do so.
- Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
- Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
- Reference checking and security clearances will be conducted on successful candidates.
- If you don’t already hold a valid SA Police Clearance Certificate, we recommend that you apply for the certificate at the time of your application.
This opportunity is closed to applications.