View Vacancy - Defence Policy Nuclear (DNP) – BDSUS Team Support Officer

1. Ensure principal and the team members are supported in a variety of administration duties, which includes the controlling, filling and recording of information (emails, electronic documents, paper documents) onto the MOD computer systems. Running the Principal’s diary and/or central team diary, highlighting issues in advance where diary conflicts occur. Booking rooms, arranging IT facilities, and setting-up presentations or other media for meetings as required, ensuring the relevant data protection and security protocols are followed.
2. Be the focal point for the recording of team members outside the Embassy footprint and within the USA by maintaining accurate records and contact details in a database. Ensuring the Attaché and Assistant Attaché or Counsellors and their staff are made aware of relevant changes to the footprint on a monthly basis. Liaising with Hd BDSUS and COS team to ensure latest footprint data is incorporated into BDS presentations
3. Maintaining desk-level contacts in key Government Departments, Congressional, DoD and foreign embassy offices in support of the teams objectives in arranging admin support for a function or event
4. Be responsible for, and hold if required, a Government Procurement card (GPC) in order to facilitate expenditure within authorised limits and authority. Control and track authorised expenditure to ensure timely completion of annual budget requests and quarterly returns.
5. Maintain competence in Data Protection policies and be the focal point for Data Protection issues in regards to team output. 
6. Attend meetings and record information to produce draft minutes of meetings or records of decisions. 
7. Arrange accommodation, travel and transport, as required for the Principal and team members in support of team activities.
8. Assisting in the organisation of the principal and team official functions, to include assisting in preparing business cases for official entertainment and functions, maintaining guest data, compiling guest lists, managing invitations, and meeting/greeting guests. Maintain official hospitality book. 
9. Handle UK classified information documents on relevant IT systems and in paper copy
10. Be prepared to support other teams in administration support as required.  

Must be a UK passport holder with single nationality.

High degree of knowledge of Microsoft Office Applications including Microsoft outlook.

Previous history of working in general administration duties.

Strong interpersonal skills, including the ability to be professional, confident, courteous, and deal with interlocutors at senior level

Strong independent judgement, excellent organisational skills, the ability to multi-task and strong problem solving skills

Excellent customer service skills, with proven ability to take responsibility and exercise considerable discretion