The British Embassy in Doha has a vacancy for a Corporate Services Assistant- Estates and Transport, Grade A1 (L) position.

Objective:

The jobholder is responsible for supporting the Corporate Services Officer in the delivery of a quality facilities management service and also for providing procurement and administrative support to the Corporate Services Team.  The jobholder will be expected to be a self-starter, exceptionally organised with a passion to deliver a highly professional service to all who access the Embassy.

Main Duties and Responsibilities:

• Supporting the Corporate Services Estates Officer  to ensure accommodation is prepared / returned for arrivals and departures:

1. Managing the procurement, delivery and collection of furniture and coordinating fixtures and fittings
2. Facilitating the property handovers to new arrivals, ensuring properties are clean and well maintained and then restored in readiness for return to landlords 
3. Organising any temporary accommodation if required
4. Ensuring any new property is correctly prepared and signed for and then checked upon departure
5. Ensuring the furniture inventory is correctly prepared and signed for and then checked upon departure
6. Ensuring Utility bills are correctly registered / un-registered and supporting with setting up and cancelling telecoms
7. Ensuring properties are recorded in Pyramid (property management database)

• Supporting the Corporate Services Officer in the delivery of the planned maintenance and improvements arising from the Property Compliance Assesment
• General procurement of goods and services to support the estate
• Procurement of stationery items and management of the stationery store
• Procurement of medical stocks
• Liaison with Embassy cleaning team to ensure Embassy (internal and external) cleanliness throughout the day
• Liaison with Embassy maintenance team to ensure Embassy PPM schedule is correctly followed
• Coordinate internal maintenance requests and escalating to HUS helpdesk
• Provide support for meetings and events including room set up and provision of refreshments / stationery and IT /AV requirements
• Deputising in the absence of Corporate Services Officer – Estates and Transport
• Providing cover to Reception position
• Any other duties as required to support the Corporate Services Team

Key Competencies:

• Making Effective Decisions - Effectiveness in this area is about being objective; using sound judgment, evidence and knowledge to provide accurate, expert and professional advice.
• Managing a Quality Service  - Effectiveness in this area is about being organised to deliver service objectives and striving to improve the quality of service, taking account of diverse customer needs and requirements.
• Delivering at Pace - Effectiveness in this area means focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes.
• Delivering Value for Money- It means seeking out and implementing solutions which achieve the best mix of quality and effectiveness for the least outlay. People who do this well base their decisions on evidenced information and follow agreed processes and policies, challenging these appropriately where they appear to prevent good value for money. 

Essential:

• Must have excellent spoken and written English (minimum IELTs 7).
• Good self-management, organisational and customer service skills.
• Competent IT skills
• The ability to work well both independently and as part of a team at times under pressure.
• Flexible and positive approach to working in a forward thinking, modern and motivated organisation.
• Holds a valid Qatar driving licence