View Vacancy - Policy Support and Visits Officer
Main purpose of job:
Conduct research in support of the Team’s strategy and policy work. Support internal and external meetings include attending Think Tank discussions and events and reporting back to the team and London. Lead on a coherent and sustainable programme of visits, and delivering the logistics and preparations to and from the USA. Administrative tasks – acting as point of contact for incoming external enquiries, information management, logistical support for internal and external meetings.
Roles and Responsibilities:
You will undertake a range of activity, including conducting research in support of the Team’s strategy and policy work by attending Think Tank discussions and events and reporting back to the team and London on the content. You will be responsible for leading a coherent and sustainable programme of visits from UK and Minsters and senior government officials. You will work flexibly within the team and provide key support to time critical tasks from London.
Excellent problem solving and judgement skills are essential as you will frequently need to respond to unforeseen obstacles, including last minute changes to visit programmes. You will need to demonstrate a keen attention to detail to ensure consistently high-standards for visits and meetings.
You will also act as the point of contact for incoming external enquiries, policy research, and logistical support for internal and external meetings, information management and other ad hoc administrative tasks in support of the Defence Policy team. Exceptional organisation and prioritisation skills are required as is flexibility to respond to competing team requirements.
You will need to work consistently well under pressure and engage confidently and effectively with staff at all levels. You will need to have effective communicating and influencing skills to engage with the military and civilian authorities as well as stakeholders and customers in the UK.
Main Duties and Responsibilities:
Leading on the DPN team’s preparation, organisation and administration of Ministerial, VIP and senior official level visits (50%):
- Drive and manage a coherent and sustainable programme of visits which are timed and sequenced to deliver against UK priorities.
- Main point of contact for inward visitors and their meeting requests, ensuring clarity on their objectives and our deliverables.
- Coordinating briefings, arranging and finalising programmes for inward visits, often to tight deadlines, ensuring accuracy of information (including interlocutors, timings, venues and transport arrangements);
- Arranging the official calls contained in all inward visit programmes (including those of other sections within the Embassy);
- Liaising with the Ambassador’s Residence Manager and hotel contacts on accommodation and entertainment programme elements;
- Research, collaborate and coordinate visit briefing;
- Maintaining a record of all visit programmes and briefing packs for future reference.
Policy Support and administration of DPN section (50%):
- Conduct research for BDSUS Defence Policy Counsellor, in support of policy and strategy work.
- Attendance at think tank discussions, congressional hearings, research institutions and events and reporting back to the team and London on the content and also actively monitor key topics and trends within these communities
- Support to the bilateral secretariat function led from London which includes ministerial correspondence, Parliamentary Questions, Freedom of Information requests, judicial engagement, briefing and reporting tasks.
- Responsible for minutes and papers for internal Embassy meetings;
- Providing logistical support for events and external meetings;
- Assist the team with general administrative tasks by maintaining and updating contact lists, CVs and databases and other ad hoc requirements for the section;
Essential on arrival:
Highly developed organisational skills; Excellent written and verbal communication skills in English; Advanced skills with Microsoft Office Suite; Ability to prioritise in a fast-paced work environment, observing deadlines and achieving high quality results; Ability to work effectively with others
Staff recruited locally by the British Embassy are subject to terms and conditions of service according to local American employment law.
Individuals who are not US taxpaying citizen will be paid a net salary based on a simulated US tax status.
The British Embassy Network offers a competitive salary and a strong benefits package. This package includes medical, dental, vision, life, long term and short term disability insurance, a 401(k) retirement savings plan, generous vacation and leave time, and an enriching training package.
Resume and cover letter should be submitted by 3 January 2018. Internal candidates must inform their supervisor if they intend on applying.
Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.
The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone. We are an equal opportunity employer, making all employment decisions without regard to race, gender, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.
This opportunity is closed to applications.