View Vacancy - AUS (Canberra)- Tri- Service Administrator A1 (L)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
MOD (Ministry of Defence)

Reporting to the British Defence Liaison Staff (BDLS) Office and Deputy Office Manager, the Tri Service Administrator is responsible for the administration of the personnel loan / exchange programme between the UK and Australia which has approximately 70 serving personnel from all 3 services on 2 – 3 year exchange tours.  This will also include an element of routine administration, collection and distribution of official mail and occasional driving duties in support of the Defence Section.

Roles and responsibilities:

Key to this will be providing support to the Exchange Officer (EO) programme to include:

  • Arrival Briefs
  • Departure Briefs
  • Administration of the Overseas Furniture Package Scheme (OFPS)/Inventories
  • Control and update of the Tri Service Contact List
  • Control and update of the Arrival/Departure List
  • Processing of all Exchange Officer Claims and issue payment notifications
  • Entering personal details into the Immigration System
  • Filing and retrieval of correspondence relating to Exchange personnel issues
  • Collection and distribution of official mail to Exchange personnel
  • Attend and contribute to Defence Section Team Meetings
  • Other tasks as directed

Sound working knowledge of Microsoft Office (particularly Excel and Workd) and Microsoft Outlook

Holds a current and clean driving license

Must be able to demonstrate the following competences - 

Seeing the Big Picture: Must be capable of seeing the bigger picture and how your role suports the the wider organisational goals.

Collaborating and Partnering: Demonstrate an interest in others and develop a range of contacts outside the immediate team to assist getting the job done. Deals with customers fairly and courteously, acts with professionalism, ability to satisfy customer needs within guidelines. Works effectively and supportively with colleagues. Contributes to effective team working.

Leading  and Communicating: Must be able to communicate with clarity. Have strong telephone, verbal communication skills. Ability to write clearly and concisely. Good listener with assertive communication skills.

Delivering a Quality Service:  Be able to organise and manage their time and activities effectively to deliever an accurate  high quality and efficient  service. Able to undertake problem solving consummate with the role and know when to seek guidance.

Seeing the Big Picture, Leading and Communicating, Collaborating and Partnering, Managing a Quality Service
3 November 2019
A1 (L)
Asia Pacific
British High Commission
$57,487 per annum
1 December 2019

Salary is at AU$57, 487 per annum (paid out monthly), plus 11% superannuation.

Appointment is subject to an AFP records check and UK security clearance.

Open to Australian citizens, permanent residents, and partners/ dependents of UK-based diplomatic staff currently posted in Australia.

Staff recruited locally by the British High Commission and its Consulates is subject to Terms and Conditions of Service according to local Australian employment law.

The British Government supports flexible working practices. Interstate applicants will be required to meet their own travel and relocation expenses.

Your application must be submitted before 23:55 AEST-Australian Eastern Standard Time (UTC/ GMT +10) on the day mentioned in the above field “Application deadline”

Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.

Advertised start date is provisional and subject to completion of reference and security checks.

Kindly check your application centre or email regularly for any update on the status of your application.

Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.