View Vacancy - Estates Manager (SWE21.421)

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Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Estates

The British Embassy in Sweden is part of a worldwide network, representing British political, economic and consular interests overseas. We are now looking to recruit an Estates Manager

The new hire will manage the Estates Team, including staff and contractors. Lead estates projects, operations and supplier management to ensure a safe and compliant platform for all staff. The Estates Manager will also be responsible for Health & Safety policy and operations.

A strong candidate is likely to be administrative or specialist by nature, someone who will persist in order to finish a job and achieve results.

You should be steady, thorough and have the ability to work within a structured environment where parameters have been clearly defined.

Main duties and responsibilities:

Estates Management (40%)

  • Lead and manage local estates teams, operations, supplier performance, contracts and maintenance activity;
  • Ensure estates activity is in line with the local staff charter;
  • Monitor and forecast estates budgets and expenditure;
  • Update local leadership team on estates matters, escalating as required;
  • Oversee local management of estates systems and data. 

Governance (20%)

  • Plan, measure and monitor estates performance against set targets, preparing reports as required;
  • Ensure that a proactive risk management approach is taken to all work, ensuring compliance with UK and local standards;
  • Prepare and respond to any audit and assessment requests, ensure compliant record keeping;
  • With regional procurement hub, tender, manage and oversee all estates procurement and suppliers to ensure service level agreements are met.

Technical (15%)

  • Plan, manage and oversee estates projects, preventative and reactive maintenance using the forward maintenance register and global account managers accordingly;
  • Provide local technical expertise, escalating to Technical Works Officers where required.

Housing (10%)

  • Oversee the sourcing of residential properties, lead negotiations and make recommendations to the post housing committee (PHC);
  • Play active role in PHC responding to all Estates queries and concerns.

Health & Safety (10%)

  • Maintain a safe, compliant and supportive working environment for all staff and diplomatic families; 
  • Oversee health and safety activity, owning policy, guidance and monitoring standards;
  • Act as deputy fire safety manager;
  • Lead on sustainability plans to meet global targets.

Team Support (5%)

  • Support other members of the corporate services team as required;
  • Responsible for estates contingency plans and act as the coordinator in crisis situations;
  • Deputise for the corporate services manager during periods of absence.
  • Excellent Swedish and English language skills (C1 level or above under the CEFR*);
  • At least 3 years’ experience in Estates management;
  • Customer Service skills;
  • Experience in managing maintenance teams;
  • Resilient, able to deal with pressure and work flexibility to deal with competing demands;
  • Project Management;
  • Knowledge of local Health & Safety laws and procedures.
  • UK Health & Safety certification or experience;
  • Project management / Facility Management certification or experience.
5 October 2021
Executive Officer (EO)
Full-time, Fixed term, with possibility of renewal
40
Europe, Eastern Europe & Central Asia
Sweden
Stockholm
British Embassy
1
1 November 2021

This is a full-time fixed-term position for a contract period of 6 months with the possibility of renewal.

All applicants should have the right to live and work in Sweden. The British Embassy does not sponsor for work permits.

According to the Swedish Ministry for Foreign Affairs, locally employed staff should either be Swedish citizens, EU citizens or permanent residents of any nationality registered in the population register when beginning their employment. Registration in the population register is not possible once employment has begun. For more information, please consult:

https://www.government.se/government-of-sweden/ministry-for-foreign-affairs/diplomatic-portal/diplomatic-guide/8.-employment/8.1-locally-employed-staff/

The successful candidate will be subject to confirmation of a background check and security clearance.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

The deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

*Please note for more information regarding the Common European Framework of Reference for Languages click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.