View Vacancy - Visits Officer / IT Support and PA to Political Counsellor
Main purpose of job:
Organise the logistical arrangements for inward visits by VIP visitors and delegations. Act as Deputy IT Support Officer. Provide clerical and PA support to the Political Counsellor.
Roles and responsibilities / what will the jobholder be expected to achieve?
This is a varied job which will suit someone looking to play an active role at the High Commission. The post holder must have well developed interpersonal skills and be able to work unsupervised. The job can be challenging at times, but it can also be very rewarding. Pakistan receives considerable interest from London and we regularly receive visit requests. Some notable visits over the last 12 months have been the visit of the Duke and Duchess of Cambridge and the Secretary of State for Development. We currently have a number of other VIP visits planned for 2020.
- As Visits Officer you will, together with the Head of Visits, be responsible for the logistical planning of inward VIP visits. This will include submitting Notes Verbale to the MFA, making hotel/transport bookings and oversee the programme as it develops. You will liaise closely with the policy lead officer for each visit, keeping them up to date with developments. The successful candidate will need to be able to work under pressure, especially in the immediate run up to the programme. An ability to persevere and work through problems is essential. There will be scope on occasions to accompany the VIP delegation which may include places outside of Islamabad.
- As IT Support Officer, you will be responsible for maintaining the IT systems and accounts for UK staff. This will include acting as first line support for major incidents. No specific technical experience is required as the Help Desk in the UK will provide full support and are usually able to rectify most problems remotely.
- The successful candidate will also provide clerical support to the Political Counsellor, including diary management, expense claims, transport bookings and arranging meeting requests. You will be the Political Counsellor’s main point of contact between MFA and the High Commission for routine enquiries.
A degree of flexibility to the role is required as post will currently undergoing a major refresh of all its IT systems. This is an ongoing process and we are currently approaching Phase 3 of a 3-phase rollout which is due to complete by mid-2020.
Language requirements:
Language: English
Level of language required: Excellent
Essential on arrival: Good organisational skills and ability to work under pressure.
Salary Details:
For BHC candidates, the Local BHC Terms & Conditions will apply.
For other than BHC candidates, Basic Salary will be PKR 213,322 per month plus 80,000 security allowance minus 17,123 per month.
The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.
Around half of our work forces are women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.
This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe. We are aiming to make it the best.
VISA, PASSPORT AND SECURITY CLEARANCE RESTRICTIONS (As necessary to perform the role)
Holds one of the following passports: UK, US, Canada, Australia, New Zealand.
Each application is considered on its own merits, but the successful applicant will be subject to satisfactory security clearance. Successful candidates must meet the security requirements before they can be appointed. The level of security needed for this post is Official Sensitive. Due to the security requirements of the position applicants should be British, US, Australian, New Zealand, Canadian or EU national who have spent at least two of the last five years in their home countries. Applicants must be willing to undergo the clearance procedure, and your application should set out your nationality and places of residence for the past five years.
Applicants must have appropriate permissions/visa to be able to work in Pakistan.Applicants must be available in a full-time capacity. This is not a part time position. Applications are invited from eligible candidates who complete the core competency form providing evidence of how they meet the competencies.
The level of security clearance required means that individuals with dual Pakistani nationality are ineligible to apply.
Learning and development opportunities (and any specific training courses to be completed):
The successful applicant will be required to successfully complete the online IT Support Officer Course.
To Apply:
Please note applications without (a), (b) and (c) will not be considered.
A. Complete the Online Application Form
B. Attach a detailed CV
C. Complete the Motivation Segment in the Online Application Form
We will accept only online applications by “31 December 2019” midnight.
Please Note:
- Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
- Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
- The appointment will be subject to Police Verification and other checks including references, educational and professional.
We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.
This opportunity is closed to applications.
